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QTC Financial Documents Archive

Gateshead Borough Council

This public procurement record has 1 release in its history.

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24 Aug 2026 at 09:22

UK7 - Contract Details Notice
Summary of the contracting process

Gateshead Borough Council procured a financial documents archive service for storing documents relating to European and UK funding in a centralised repository outside Agresso. The requirement is a data-storage service, classified under CPV 72317000, supporting the council’s need to keep funding records in one location rather than within its Agresso system. The service is for the council’s Learning and Skills function and is delivered for Gateshead Borough Council in Gateshead, United Kingdom. The requirement covers a single service lot. The selected supplier is QuickThink Cloud Limited, a Bristol-based small and medium-sized enterprise. Businesses with experience providing managed document archives or cloud-based storage for public-sector financial and funding records are the closest fit for this requirement.

The procurement is complete and the contract was awarded to QuickThink Cloud Limited. The council used a direct award below the applicable threshold, without competition, under the legal basis identified as 2023/54. The award is active and relates to the single service lot. The award date and contract signing date were 3 July 2026. The contract runs from 3 July 2026 to 31 March 2029, with an option to extend to 31 March 2030. Its value is £30,340 excluding VAT and £36,408 including VAT. The contract includes renewal because anticipated requirements may change. The requirement was evaluated through the direct-award route rather than a competitive tender, so no comparative award criteria or bid requirements are recorded.

This award demonstrates a defined council requirement for centralised storage of European and UK funding documents outside Agresso. A supplier competing when the requirement next returns would need a credible data-storage or document-archive service that can hold financial records centrally and support reliable retrieval by the council’s relevant service area. Useful evidence would include delivery of comparable public-sector or regulated records repositories, practical handling of funding documentation, and the capacity to operate a service for a local authority over a multi-year period. The selected supplier is an SME, indicating that the requirement can be delivered by a focused specialist rather than only by a large systems integrator. Providers should be able to explain how their archive sits alongside, rather than within, Agresso.

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Notice Information

Notice Title

QTC Financial Documents Archive

Notice Description

To allow for proper storage of documents relating to European and UK funding, in a centralised storage, outside of Agresso. The contract will be for 2 years, but include the option for a 1 year extension should anticipated requirements change.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ea1d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080152-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72317000 - Data storage services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£30,340 Under £100K

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Jul 20261 months ago
Contract Period
3 Jul 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Gateshead Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GATESHEAD
Postcode
NE8 1HH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Gateshead
Electoral Ward
Bridges
Westminster Constituency
Gateshead Central and Whickham

Supplier Information

Number of Suppliers
1
Supplier Name

QUICKTHINK CLOUD LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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