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Newcastle Christmas Market - Power and Lighting

Newcastle City Council

This public procurement record has 4 releases in its history.

Award

08 Oct 2026 at 13:49

UK6 - Contract Award Notice
TenderUpdate

02 Sep 2026 at 14:23

UK4 - Tender Notice
TenderUpdate

01 Sep 2026 at 12:20

UK4 - Tender Notice
Tender

24 Aug 2026 at 13:46

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council procured the supply, installation and management of power distribution and lighting for Newcastle’s Christmas markets. The work covers the electrical infrastructure and event lighting needed to support the markets, which take place in Newcastle upon Tyne. The requirement brings together equipment supply, installation and ongoing management rather than a supply-only purchase. It is a specialist event electrical services contract, combining electrical services with event delivery. The contract covers two Christmas market seasons, with an option related to a further market period. The Council is the buyer, and the delivery location is Newcastle upon Tyne.

The procurement is complete and the contract was awarded on 7 October 2026 to VENTURE 24-7 NE LTD. The selected supplier is an SME. The award is worth £85,072.50 excluding VAT (£102,087 including VAT); the original estimated value was £105,000 excluding VAT (£126,000 including VAT). The contract period runs from 26 October 2026 to 25 October 2028, covering the 2026 and 2027 Christmas markets, with an option to extend by three months for the 2028 market, to 25 January 2029. This was a below-threshold open competition with one lot. Bids were due by 14 September 2026, and enquiries by 8 September 2026. Evaluation considered quality and price, with the highest overall score determining the award.

This award demonstrates demand from Newcastle City Council for a supplier able to provide and manage electrical power distribution and lighting for seasonal public events across multiple market periods. A credible competitor would need practical capability in event electrical installations, reliable power distribution and lighting, together with the capacity to manage delivery around the Christmas market operating period. The combined supply, installation and management scope favoured a provider able to take responsibility for the service as a whole. The Council assessed both quality and price, so future competitors should be able to demonstrate how their approach meets operational requirements as well as offer competitive pricing. The procurement was reserved for SMEs and voluntary, community or social enterprises, and the successful supplier was an SME.

How relevant is this notice?

Notice Information

Notice Title

Newcastle Christmas Market - Power and Lighting

Notice Description

Newcastle City Council seeks to identify a suitable partner to undertake the supply, installation and management of power distribution and lighting requirements for Newcastle's Christmas Markets. The term of the contract covers 2 separate Christmas markets during Christmas period of 2026 and 2027 with an Option to Extend the contract for 3 months to facilitate the Christmas market of 2028.

Lot Information

Lot 1

Renewal: There is one Option To Extend the contract for 3 months to allow for facilitation of the 2028 Christmas Market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ea91
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095216-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71314100 - Electrical services

79952000 - Event services

Notice Value(s)

Tender Value
£105,000 £100K-£500K
Lots Value
£105,000 £100K-£500K
Awards Value
£85,072 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20262 weeks ago
Submission Deadline
14 Sep 2026Expired
Future Notice Date
Not specified
Award Date
7 Oct 20262 weeks ago
Contract Period
26 Oct 2026 - 25 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

VENTURE 24-7 NE LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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