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Newcastle Christmas Markets - Power and Lighting

Newcastle City Council

This public procurement record has 1 release in its history.

Tender

24 Aug 2026 at 13:46

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council is seeking a partner to supply, install and manage power distribution and lighting for Newcastle’s Christmas Market. The requirement covers temporary electrical infrastructure and event lighting services, including the practical management needed to support the market’s operation. The work will be delivered in Newcastle, United Kingdom. It is a services contract for the council’s Christmas market programme, rather than a general electrical works framework. The council is seeking one suitable provider for the full requirement, covering the power and lighting arrangements associated with the market. The opportunity is therefore relevant to electrical contractors, event infrastructure specialists and suppliers experienced in temporary power, lighting installation and event-site management.

The procurement has reached tender: the council invited offers through a below-threshold open competition, with electronic submission allowed. Enquiries had to be submitted by 8 September 2026 at 17:00, and tenders by 14 September 2026 at 12:00. The contract period is 1 October 2026 to 30 September 2028, with one optional three-month extension ending no later than 31 December 2028 for the 2028 Christmas Market. The maximum budget is £56,000 per annum. The stated total value is £168,000 excluding VAT and £201,600 including VAT. There is one lot. Tenders will be evaluated as the Most Economically Advantageous Tender, based on quality and price, with the highest combined score awarded the contract.

This requirement suits UK-based small and medium-sized enterprises and voluntary, community or social enterprises, as participation is reserved for those organisation types. Suppliers should be able to design or provide temporary power distribution and event lighting, install the equipment safely, manage the system during market operations and respond to the practical demands of a public event environment. Relevant businesses may include electrical contractors, temporary utilities providers, event production companies and specialist lighting firms. The single-lot structure suits a provider able to take responsibility for the combined power and lighting service rather than delivering only one isolated element. Experience managing electrical services for markets or other public events would be directly relevant.

How relevant is this notice?

Notice Information

Notice Title

Newcastle Christmas Markets - Power and Lighting

Notice Description

Newcastle City Council seeks to identify a suitable partner to undertake the supply, installation and management of power distribution and lighting requirements for Newcastle's Christmas Market within the budget set of PS56,000 maximum per annum. The term of the contract covers 2 separate Christmas markets during Christmas period of 2026 and 2027 with an Option to Extend the contract for 3 months to facilitate the Christmas market of 2028. The opportunity will be published via the OPEN e-tendering platform www.open-uk.org

Lot Information

Lot 1

Renewal: There is one Option To Extend the contract for 3 months to allow for facilitation of the 2028 Christmas Market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ea91
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080364-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71314100 - Electrical services

79952000 - Event services

Notice Value(s)

Tender Value
£168,000 £100K-£500K
Lots Value
£168,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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