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Newcastle Christmas Markets - Power and Lighting

Newcastle City Council

This public procurement record has 2 releases in its history.

TenderUpdate

01 Sep 2026 at 12:20

UK4 - Tender Notice
Tender

24 Aug 2026 at 13:46

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council is procuring electrical and event services for Newcastle’s Christmas Markets. The requirement covers the supply, installation and management of power distribution and lighting, supporting the operation of the markets in Newcastle. It is a services contract suited to specialist event-power, temporary electrical-installation and event-lighting providers able to manage delivery as well as equipment and installation. The opportunity is for one integrated requirement rather than separate lots. The council is seeking a partner capable of coordinating the power and lighting arrangements for the Christmas market programme, including the practical planning, installation, operation and management needed at the market locations. The procurement is reserved for small and medium-sized enterprises and voluntary, community or social enterprises.

The process has reached tender: Newcastle City Council invited offers through a below-threshold open competition. Enquiries had to be submitted by 8 September 2026 at 17:00, and offers by 14 September 2026 at 12:00. The contract period is 1 October 2026 to 30 September 2028, with one three-month extension option to facilitate the 2028 Christmas Market; the maximum end date is 31 December 2028. The estimated value is £126,000 excluding VAT and £151,200 including VAT. There is one lot. Tenders will be evaluated as the most economically advantageous tender, using quality and price. The highest overall score will determine the award, against the criteria and weightings in the Invitation to Tender.

This opportunity suits SMEs and voluntary, community or social enterprises with practical experience in temporary electrical systems and event infrastructure. Relevant suppliers will be able to supply suitable power-distribution equipment, design or plan temporary arrangements, install and manage electrical supplies, and provide event lighting. The requirement also favours businesses able to coordinate several elements of delivery as one managed service, work to an event operating timetable and support public-facing market activity safely and reliably. Specialist event-power contractors, temporary electrical-installation companies, lighting providers and event-production businesses with in-house or managed installation and operational capability are the natural fit. Firms should be prepared to demonstrate clearly how their approach meets the council’s requirements, since quality as well as price affects the evaluation.

How relevant is this notice?

Notice Information

Notice Title

Newcastle Christmas Markets - Power and Lighting

Notice Description

Newcastle City Council seeks to identify a suitable partner to undertake the supply, installation and management of power distribution and lighting requirements for Newcastle's Christmas Markets. The term of the contract covers 2 separate Christmas markets during Christmas period of 2026 and 2027 with an Option to Extend the contract for 3 months to facilitate the Christmas market of 2028. The opportunity will be published via the OPEN e-tendering platform www.open-uk.org Project # OPEN20261318

Lot Information

Lot 1

Renewal: There is one Option To Extend the contract for 3 months to allow for facilitation of the 2028 Christmas Market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ea91
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082600-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71314100 - Electrical services

79952000 - Event services

Notice Value(s)

Tender Value
£126,000 £100K-£500K
Lots Value
£126,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 2026Today
Submission Deadline
14 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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