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Software License and Support Contract for Card Print Management System

University of Keele

This public procurement record has 1 release in its history.

Award

26 Aug 2026 at 16:56

UK7 - Contract Details Notice
Summary of the contracting process

The University of Keele procured software licensing, maintenance and support for its Card Print Management System. The requirement covers supplying the software, providing updates, technical support and associated maintenance services. This is an information technology software support and supply opportunity, including software maintenance and ongoing assistance for the university’s card-printing operation. The awarded service is delivered in the United Kingdom. The buyer is a public authority based in Staffordshire. Businesses relevant to this requirement include software vendors, specialist systems providers and support organisations able to maintain a card-print management platform and provide continuing technical assistance. The scope is focused on an established software system rather than general IT services, so suppliers’ experience with comparable card-production or identity-management software would be commercially relevant when the requirement is next considered.

The procurement has been completed and the contract was awarded to ID-WARE UK LTD. It used a below-threshold procedure, with the specific method recorded as unknown, and comprised one completed lot. The award is active. The contract was signed and started on 30 April 2026, with the initial term ending on 29 April 2027. The buyer has an option to extend it for a further 12 months, with a maximum end date of 29 April 2028. The contract value is £52,694.60 excluding VAT and £63,233.52 including VAT. The award covers software supply, maintenance of information technology software, and related support services. The award date is 30 April 2026. The selected supplier is a UK small or medium-sized enterprise.

This award demonstrates that the University of Keele buys dedicated software licensing and support for card-print management through a below-threshold route. Suppliers positioning for a future requirement would need a dependable card-print management product, the ability to supply and administer software licences, and capacity to deliver software updates, corrective maintenance and technical support. Credibility would be strengthened by experience supporting university, campus or other identity-card environments where service continuity, secure production and responsive fault handling matter. A capable supplier should also be able to manage an ongoing support relationship rather than provide a one-off installation. The successful provider is an SME, indicating that a specialist smaller business can meet this type of requirement without needing to be a large generalist technology contractor.

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Notice Information

Notice Title

Software License and Support Contract for Card Print Management System

Notice Description

Software licence, maintenance and support contract for the University's Card Print Management System, including software updates, technical support and associated maintenance services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ed01
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081507-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72267100 - Maintenance of information technology software

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£52,694 Under £100K

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Apr 20263 months ago
Contract Period
30 Apr 2026 - 29 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Keele
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORDSHIRE
Postcode
ST5 5BG
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Newcastle-under-Lyme
Electoral Ward
Keele
Westminster Constituency
Newcastle-under-Lyme

Supplier Information

Number of Suppliers
1
Supplier Name

ID-WARE UK LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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