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UK6 - Records Management

Foreign Commonwealth and Development Office

This public procurement record has 1 release in its history.

Award

27 Aug 2026 at 15:34

UK6 - Contract Award Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is procuring records management services across the United Kingdom. The work covers listing records, carrying out digital checks, numbering and cataloguing materials, repairing and boxing records, and preparing files for transfer to The National Archives. It also includes maintaining archive inventories and providing research and administrative support. This is a public-sector information and document management requirement, suited to suppliers that can combine physical records handling, archival preparation, inventory control and administrative research services. The requirement is for the Authority’s records and archive operations, with delivery taking place in the United Kingdom.

The procurement has been awarded through a selective, non-competitive call-off under a framework agreement, and the tender is complete. One lot was awarded to RESTORE PLC on 18 August 2026. The award is worth £1,517,568 excluding VAT and £1,821,082 including VAT. The contract period runs from 9 September 2026 to 31 August 2027, with two optional six-month extensions at the Authority’s discretion; the maximum end date is 31 August 2028. The award is subject to a standstill period ending on 8 September 2026, with contract signature scheduled for 9 September 2026. Evaluation was conducted through the framework call-off route rather than a competitive tender.

This award demonstrates established demand from the Foreign, Commonwealth and Development Office for end-to-end records management rather than simple storage. A credible future competitor would need practical capability in records listing, digital quality checks, numbering, cataloguing, repair, boxing and preparation for transfer to The National Archives. It would also need to maintain accurate archive inventories and provide dependable research and administrative support. The requirement favours suppliers able to manage both physical and digital records, apply consistent information controls, and support public-sector archival obligations at substantial scale. Experience delivering an integrated records service, with sufficient operational capacity and staff able to handle routine processing alongside research support, would strengthen a supplier’s position when this buyer next reviews the requirement.

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Notice Information

Notice Title

UK6 - Records Management

Notice Description

The Authority has a requirement for Records Management services. These include: listing, digital checks, numbering, cataloguing, repairing/boxing, and making up files being prepared for transfer to The National Archives; maintenance of the archive inventories; and, providing research and administrative support.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ede2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081885-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Award under framework
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£1,517,568 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Aug 20264 weeks ago
Contract Period
9 Sep 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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