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VC System for Hubs

Civil Nuclear Police Authority (CNPA) / Civil Nuclear Constabulary (CNC)

This public procurement record has 1 release in its history.

Award

28 Aug 2026 at 14:20

UK5 - Transparency Notice
Summary of the contracting process

The Civil Nuclear Police Authority procured video-conferencing system services for its estate. The requirement covers replacing existing Surface Hub equipment made insecure and unusable after Windows 10 support ended, installing the same system in meeting rooms at the new headquarters at Harwell, moving three existing video-conferencing systems to the new Sellafield Operational Unit Building, and increasing the number of units required for the headquarters. It also includes installing room panels at Griffin Park for use with the existing video-conferencing system. The work supports secure, consistent operation across the Authority’s sites and integration with its current infrastructure. Delivery is across the Authority’s locations in the United Kingdom, including Harwell, Sellafield and Griffin Park.

The procurement is complete and was awarded through a direct award to Agile Comms Ltd, an SME. The single lot is complete. The award is for information technology services, with a value of £82,699 excluding VAT and £99,239 including VAT. The contract period runs from 29 August 2026 to 28 February 2027. The Authority used a direct award because the requirement changed and the original supplier was considered technically able to provide compatible equipment, meet security specifications and maintain support through the Little Fish helpdesk. The award rationale identifies single-supplier technical reasons and urgency. The award covers the increased headquarters requirement and additional Griffin Park room panels as well as the wider installation and relocation work.

This opportunity shows demand from the Civil Nuclear Police Authority for secure, integrated video-conferencing infrastructure rather than standalone equipment supply. A credible future competitor would need experience supplying and installing video-conferencing systems across multiple public-sector or security-sensitive sites, with the technical ability to integrate new units, room panels and relocated systems into an existing estate. Suppliers would need to understand infrastructure compatibility, security specifications and operational continuity, and provide reliable post-installation support. Capability to manage equipment replacement, new-build meeting-room installations and relocations within a coordinated programme would be relevant. Experience supporting Microsoft Teams or comparable collaboration environments, and evidence of maintaining consistent performance across dispersed locations, would strengthen a supplier’s position when this requirement returns to market.

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Notice Information

Notice Title

VC System for Hubs

Notice Description

Due to Microsoft officially ending support for all Windows 10 devices in October 2025, all Teams applications running on CNC's existing surface hub devices became non-functional and insecure, therefore requiring CNC to replace the hubs with a new VC system ahead of the planned refresh during the 2026-27 financial year. Following the installation of the new VC system, we are seeking to install the same VC system into the meeting rooms at the new Headquarters building at Harwell (budget covered by New HQ Project) and to move three existing VC's to the proposed new Sellafield Operational Unit Building, occupancy due in September 2026 (funding for the latter VCs will be provided by the Sellafield OU Project). CNC wish to ensure the VC system at Harwell and Sellafield are fully compliant with the rest of the estate, therefore are looking to direct award the contract with Agile Comms, the original Supplier. CNC need to ensure that any new installations to B150 and Sellafield are fully compliant with our security specifications and integrate and operate seamlessly with the current VC system. As the supplier who provided and installed the new VC system, Agile Comms have a complete understanding of the CNC infrastructure and are fully aware of the technical specifications required for the new VC system. Change in project Scope or Requirements - August 2026 The number of video conferencing units required for the new HQ has increased. In addition, the Business has requested that room panels be installed at our Griffin Park site for use with the existing video conferencing system. To ensure these additional requirements remain fully compliant and consistent with the wider estate, we intend to engage the original supplier, Agile Comms.

Procurement Information

CNC had a change in project Scope or Requirements. Contracting directly with the original supplier will ensure that these new requirements are fully compatible with the existing units, meet the required security specifications, and continue to be supported by Agile through the Little Fish helpdesk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eea2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082219-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£82,699 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Aug 2026 - 28 Feb 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Civil Nuclear Police Authority (CNPA) / Civil Nuclear Constabulary (CNC)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CULHAM, ABINGDON, OXFORDSHIRE
Postcode
OX14 3DB
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
South Oxfordshire
Electoral Ward
Sandford & the Wittenhams
Westminster Constituency
Didcot and Wantage

Supplier Information

Number of Suppliers
1
Supplier Name

AGILE COMMS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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