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IT240 - Software Asset Management Solution

Birmingham City University

This public procurement record has 1 release in its history.

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01 Sep 2026 at 10:56

Award Notice
Summary of the contracting process

Birmingham City University procured a software asset management system for its university operations in Birmingham. The system is intended to provide full visibility and governance over software, hardware and cloud resources. Its purpose is to support more efficient use of budgets, improve compliance and strengthen security. This is a technology services requirement involving software asset management, system management and related software development services (CPV 72212780). The requirement was connected to the JISC Snow Software Chest Agreement Framework, indicating that the solution was to be obtained through an established framework route. Suppliers serving higher education or other complex organisations, particularly those providing software, hardware and cloud asset visibility, governance and compliance capabilities, would find the subject matter relevant.

This procurement has been awarded. Birmingham City University used a limited direct-award procedure without prior publication of a competition, through the JISC Snow Software Chest Agreement Framework. The award was made to JISC Services Limited and is recorded as active. The associated contract is also active, with a value of £78,572.23 including the stated currency of GBP, and was signed on 28 April 2026. The award basis was price. One bid was recorded. The single lot is marked cancelled, although the award and contract linked to it are active, so the published outcome contains conflicting lot and contract statuses. The procurement itself is marked complete.

This requirement shows Birmingham City University’s demand for an integrated software asset management capability covering software, hardware and cloud resources rather than a narrow licence-tracking tool. A credible competitor for a future equivalent requirement would need to demonstrate strong asset discovery, accurate inventory and governance across mixed technology estates, with reporting that supports budget control, compliance and security decisions. Relevant experience in higher education or similarly complex, multi-user organisations would help establish credibility, particularly where suppliers must manage cloud resources alongside on-premises software and hardware. Suppliers should also be able to deliver a mature, supportable solution through an appropriate public-sector framework or other compliant procurement route.

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Notice Information

Notice Title

IT240 - Software Asset Management Solution

Notice Description

Software Asset Management System

Lot Information

Lot 1

Birmingham City University have a requirement for a software asset management system to support the university's strategic aims by providing full visibility and governance over software, hardware, and cloud resources, enabling more efficient use of budgets, improved compliance, and stronger security. This procurement utilised JISC Snow Software Chest Agreement Framework.

Procurement Information

Direct Award via JISC Snow Software Chest Agreement Framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ef46
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082525-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212780 - System, storage and content management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£78,572 Under £100K

Notice Dates

Publication Date
1 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 7BD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

JISC

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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