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Estate Cleaning Services

Northamptonshire Partnership Homes

This public procurement record has 1 release in its history.

Tender

02 Sep 2026 at 10:11

UK4 - Tender Notice
Summary of the contracting process

Northamptonshire Partnership Homes is procuring estate cleaning services for properties and sites it manages on behalf of West Northamptonshire Council. The work is mainly cleaning internal communal areas in residential blocks and the surrounding estates, including bin stores, garages, parking areas, drying areas and recreational spaces. It also covers external litter and detritus removal, communal furniture cleaning, specialist cleaning in older persons, extra-care and supported accommodation, ancillary duties, fly-tipping removal and other regular site-based tasks. The estates include 851 general-needs residential blocks serving 5,800 dwellings, two older-person accommodation blocks, two extra-care provider agreements and two homeless-provision developments. Delivery is across Northampton and West Northamptonshire. The service is expected to meet residents’ requirements and HouseMark PhotoBook standards, with a minimum ‘A’ standard.

The procurement has reached tender: Northamptonshire Partnership Homes invited offers through an open competitive flexible procedure. It is one lot. The enquiry deadline was 2 September 2026 at 14:00, and the tender submission deadline is 14 October 2026 at 14:00. The contract is scheduled to run from 1 July 2027 to 30 June 2031, with renewal options totalling 24 months, either as two 12-month periods or to suit Northamptonshire Partnership Homes’ needs; the maximum stated extent is 30 June 2033. The estimated value is £9.6 million excluding VAT, or £11.52 million including VAT. Stage one assesses a questionnaire, written quality response and pricing out of 85%. The highest five combined bidders may present in stage two, worth 15%; award goes to the highest overall score as the most advantageous tender. The award decision is due by 15 February 2027.

This opportunity suits commercial cleaning contractors able to manage a large, geographically distributed housing-estate service and maintain consistent standards across residential, older-person, extra-care and supported accommodation. Bidders must hold British Institute of Cleaning Science accreditation and provide operatives with DBS checks. The requirements also call for substantial organisational capacity, including public liability insurance of £10 million, employee liability insurance of £5 million, contractor all-risks cover of £1 million and average annual turnover of at least £2 million over three years. ISO 14001 environmental management certification is expected, while ISO 9001 quality management and ISO 45001 health and safety certification, or schemes such as SafeContractor, CHAS or Constructionline, are desirable. RAMS and training in COSHH, manual handling, health and safety and safeguarding are also relevant. Small and medium-sized businesses and voluntary, community or social enterprises are considered suitable.

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Notice Information

Notice Title

Estate Cleaning Services

Notice Description

Northamptonshire Partnership Homes (NPH) wishes to invite interested parties to bid for the provision of Estates Cleaning services to cover a number of the properties and sites managed on behalf of West Northamptonshire Council (WNC). NPH manages diverse estates comprising 851 blocks of general needs type residential accommodation serving the needs of 5800 dwellings, together with 2 blocks of older person type accommodation, plus third-party agreements with 2 extra care providers across Northampton, and an additional 2 developments catering for homeless provision. The term 'cleaning' in terms of the blocks and estates covers the provision of the following services: *The cleaning of the internal communal areas of housing blocks and making sure they are free of litter, ensuring they are left clean and smelling pleasantly after every visit to site. *The cleaning of any furniture in communal areas, particularly in Older Persons accommodation. *Ensuring that the external communal areas are kept clean, litter & detritus free. *Specialist cleaning to communal areas of some other individual schemes including those housing elderly residents, Older Persons Accommodation and those in need of extra support. *Some ancillary cleaning and other associated duties. *Assisting NPH in the removal of fly tipping (including items such as black bags, refuse sacks, small pieces of furniture) from inside and outside residential blocks and on estates. *Other site based tasks which may be carried out on a regular basis to certain properties. This contract relates mainly to the internal elements of the blocks managed by NPH and the communal areas around the estates, but includes bin stores, garage and parking areas, drying and recreational areas. NPH is adopting the principles of the HouseMark Photo Book for the delivery and management of this contract and have also worked extensively with residents to establish the level of service that they require in respect of Estate Services. NPH will be expecting the successful tenderers to work with them in ensuring that this level of service, together with the standards identified in the HouseMark PhotoBook, are maintained. The minimum expected level of services has been identified as an "A" standard. For more information about this opportunity, please visit the eSourcing portal at: https://nph.delta-esourcing.com/tenders/UK-UK-Northampton:-Cleaning-services./B85ZC88529 To respond to this opportunity, please click here: https://nph.delta-esourcing.com/respond/B85ZC88529

Lot Information

Lot 1

Renewal: Total 24 months as 12 months + 12 months or to suit the needs of NPH

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f023
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082939-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£9,600,000 £1M-£10M
Lots Value
£9,600,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20262 weeks ago
Submission Deadline
14 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northamptonshire Partnership Homes
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHAMPTON
Postcode
NN5 5JW
Postcode Area
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
TLF24 West Northamptonshire
Local Authority
West Northamptonshire
Electoral Ward
Dallington Spencer
Westminster Constituency
Northampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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