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Automated library stock management system

North Somerset Council

This public procurement record has 1 release in its history.

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04 Sep 2026 at 12:35

UK7 - Contract Details Notice
Summary of the contracting process

North Somerset Council’s library service procured an automated library stock management system to improve how library resources are managed. The system is intended to support evidence-based stock decisions, target resources effectively, reduce the need for staff intervention and help the service obtain better value from constrained budgets. This is a library management technology requirement, covering the supply of a system rather than construction or general consultancy. The buying organisation is North Somerset Council, a sub-central public authority. The service relates to library operations in North Somerset, with the awarded system supporting the council’s library service. The procurement is classified as a library management system requirement (CPV 48161000) and was treated as a goods purchase.

The procurement has been completed and the contract was awarded to Valsoft Ireland Limited. It used a direct award below the relevant threshold without competition, covering one lot. The award is active and the contract was signed on 15 April 2026. The contract runs from 18 May 2026 to 17 May 2029. Its value is £29,000 excluding VAT, or £34,800 including VAT. The council selected the supplier for the automated library stock management system described above. The available procurement information records the outcome and contract terms, but does not set out a competitive scoring model or separate quality and price weightings. This is therefore a completed, non-competitive award rather than an opportunity for new bids.

This procurement indicates demand from North Somerset Council for technology that automates library stock management and supports evidence-based collection decisions. A credible competitor for similar council requirements would need a proven library management system, with functionality for analysing stock, identifying where resources should be targeted and reducing manual staff interventions. The supplier would need to understand public library workflows and demonstrate that its system can operate reliably within a council service, while helping library teams make consistent decisions from usable evidence. Relevant experience delivering and supporting comparable systems for public library services would strengthen a future proposition. Capability in implementation, user support, data handling and integration with existing library technology would also be commercially relevant to this buyer.

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Notice Information

Notice Title

Automated library stock management system

Notice Description

The Library Service must optimise stock management using evidence-based tools to ensure resources are targeted effectively, staff interventions are minimised and increasingly pressurised budgets deliver maximum value.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f22f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083871-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48161000 - Library management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£29,000 Under £100K

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
18 May 2026 - 17 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Somerset Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WESTON-SUPER-MARE, NORTH SOMERSET
Postcode
BS23 1UJ
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK61 North Somerset
Delivery Location
Not specified
Local Authority
North Somerset
Electoral Ward
Weston-super-Mare Central
Westminster Constituency
Weston-super-Mare

Supplier Information

Number of Suppliers
1
Supplier Name

Valsoft Ireland Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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