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Library Management Systems

NOTTINGHAM TRENT UNIVERSITY

This public procurement record has 1 release in its history.

Award

04 Sep 2026 at 13:50

Award Notice
Summary of the contracting process

Nottingham Trent University procured library management software and related systems, including Alma, Primo, Leganto and Rapido. This is a library software package procurement covering the systems used to manage library resources, discovery, learning-resource access and resource sharing. The requirement was delivered for the university and was obtained through the APUC Library Systems ITS1028AP framework. The named buying organisation is Nottingham Trent University, an education body based in Nottingham. The selected supplier, Ex Libris UK Limited, provides the specified library platforms. Businesses operating in library technology, higher-education software, library systems integration or associated implementation services would find the subject matter relevant, particularly where they support institutional libraries and can work within public-sector framework arrangements.

The procurement is complete and has been awarded to Ex Libris UK Limited. The contract was signed on 4 September 2026 for £1,199,590.58. Nottingham Trent University used a limited award procedure without prior publication of a competition, through the APUC Library Systems ITS1028AP framework. The stated rationale was that Ex Libris had ranked first following a desktop calculator exercise. Evaluation was based on price, and one bid was recorded. The award is active. The published procurement records identify the requirement as a single library systems package involving Alma, Primo, Leganto and Rapido. The contract award followed framework selection rather than an open tender, so suppliers seeking similar work would need access to the relevant framework or a route into a future equivalent procurement.

This award indicates established demand at Nottingham Trent University for integrated library management, discovery, reading-list and resource-sharing platforms. A credible competitor for a future requirement would need a mature library technology product covering comparable functions, together with the ability to integrate systems across a higher-education library environment. Experience supporting universities, migrating or managing library data, maintaining dependable service integrations and meeting operational needs across multiple platforms would strengthen a supplier’s position. Because the buyer used a framework and a price-led desktop calculator exercise, suppliers would also need a suitable public-sector procurement route and a clear, competitive pricing model. The scale of the requirement points to a substantial institutional systems deployment rather than a small standalone software purchase.

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Notice Information

Notice Title

Library Management Systems

Notice Description

Provision of multiple Library Management systems which include Alma, Primo, Leganto and Rapido. Utilisation of the APUC Library Systems ITS1028AP framework which was awarded to the supplier Ex-Libris following a desktop calculator exercise.

Lot Information

Lot 1

Provision of multiple Library Management systems which include Alma, Primo, Leganto and Rapido. Utilisation of the APUC Library Systems ITS1028AP framework which was awarded to the supplier Ex-Libris following a desktop calculator exercise.

Procurement Information

Utilisation of the APUC Library Systems ITS1028AP framework which was awarded to the supplier Ex-Libris following a desktop calculator exercise, ranking Ex Libris UK Limited in first place.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f250
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083916-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48160000 - Library software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,199,590 £1M-£10M

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NOTTINGHAM TRENT UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 4FQ
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
St. Ann's
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

EX LIBRIS (UK) LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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