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Fire Alarms and Emergency Lighting Replacement at Harlow Police Station

The Police, Fire and Crime Commissioner for Essex

This public procurement record has 1 release in its history.

Planning

04 Sep 2026 at 15:55

UK1 - Pipeline Notice
Summary of the contracting process

The Police, Fire and Crime Commissioner for Essex intends to procure works to replace the fire alarm and emergency lighting systems at Harlow Police Station, including the custody areas. The scope covers installing new fire alarm, emergency lighting and associated fire-prevention systems while keeping the existing services operational until the replacements are installed and commissioned. The old systems will then be removed, followed by a soak period to check that the new systems work correctly. This is a single works package covering fire-alarm system installation, electrical installation, fire-prevention installation and emergency lighting equipment. Delivery will take place at Harlow Police Station in Essex. The project is relevant to contractors able to carry out safety-critical electrical and fire-protection replacement works in an operational police environment.

This procurement is at the planning stage: the buyer has stated an intention to procure, but has not yet invited tenders. The expected procedure is an open competition below the applicable threshold. The planned contract period runs from 1 March 2027 to 31 May 2027. The estimated value is £350,000 excluding taxes and £420,000 including taxes. The procurement is arranged as one lot, with the lot currently planned. The buyer expects the work to be suitable for small and medium-sized enterprises. The contract will require continuity of existing fire alarm and emergency lighting services during installation, commissioning of the new systems, removal of the old systems and a subsequent soak period. NPPV2 vetting is required for contractor personnel, reflecting the controlled police-station setting and access to custody areas.

The work is likely to suit specialist fire-alarm, emergency-lighting and electrical installation contractors with experience replacing systems in occupied or security-controlled public buildings. Businesses should be prepared to demonstrate competence in integrating new systems while maintaining operational continuity, safely decommissioning existing equipment and commissioning replacements. Experience of fire-prevention installations and emergency lighting will be directly relevant. The requirement for NPPV2 vetting means suppliers need to plan for personnel who can obtain and maintain the required police vetting before carrying out the work, and should account for controlled access to Harlow Police Station and its custody areas. Contractors with suitable installation teams, commissioning expertise, health and safety controls, and the capacity to complete a coordinated replacement and testing programme should monitor the procurement as it moves from planning towards market engagement and competition.

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Notice Information

Notice Title

Fire Alarms and Emergency Lighting Replacement at Harlow Police Station

Notice Description

The project comprises of a full replacement of the fire alarm and emergency lighting systems at Harlow Police Station, including the custody areas. The contractor will be required to install new services while maintaining the existing services, until all new services are installed and commissioned, and then proceed to remove the old services. A soak period is required to ensure the new systems work correctly. NPPV2 vetting will be required

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f297
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084029-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

CPV Codes

31518200 - Emergency lighting equipment

45310000 - Electrical installation work

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 31 May 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police, Fire and Crime Commissioner for Essex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITHAM
Postcode
CM8 3HB
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Braintree
Electoral Ward
Silver End & Cressing
Westminster Constituency
Witham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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