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Fire Alarms and Emergency Lighting Replacement at Harlow Police Station

The Police, Fire and Crime Commissioner for Essex

This public procurement record has 1 release in its history.

Planning

04 Sep 2026 at 15:58

UK1 - Pipeline Notice
Summary of the contracting process

The Police, Fire and Crime Commissioner for Essex intends to procure works to fully replace the fire alarm and emergency lighting systems at Harlow Police Station, including its custody areas. The scope covers installation of new fire alarm, fire-prevention and emergency lighting services while the existing systems remain operational. Once the replacement systems have been installed and commissioned, the contractor will remove the old services. The works also include a soak period to confirm that the new systems operate correctly. This is a single package of building services and electrical installation work, suited to contractors experienced in fire detection, emergency lighting and working in operational police premises.

This procurement is at the planning stage: the buyer has announced an intention to procure, but has not issued an invitation to tender. The buyer expects to use an open competition below the applicable threshold. One planned lot covers the complete works. The indicative contract period is 1 March 2027 to 31 May 2027. The estimated value is £350,000 excluding VAT and £420,000 including VAT. The planned lot is marked as suitable for small and medium-sized enterprises. The scope requires the existing services to be maintained until the new systems are commissioned, followed by removal of the old systems and a soak period. NPPV2 vetting will be required for contractor personnel.

This will suit electrical and specialist life-safety contractors able to deliver fire alarm and emergency lighting replacement in a live, security-sensitive police environment. Relevant preparation includes demonstrating competence in fire detection, fire prevention systems, emergency lighting, commissioning and removal of redundant installations. Suppliers should be ready to plan temporary arrangements that keep existing services operational while replacement systems are installed, then manage testing and a soak period before decommissioning the old equipment. Experience of working in custody areas and other controlled public-sector premises will be particularly relevant. The requirement for NPPV2 vetting means businesses should assess whether the staff assigned to the work can obtain the necessary police vetting before the procurement reaches market.

How relevant is this notice?

Notice Information

Notice Title

Fire Alarms and Emergency Lighting Replacement at Harlow Police Station

Notice Description

The project comprises of a full replacement of the fire alarm and emergency lighting systems at Harlow Police Station, including the custody areas. The contractor will be required to install new services while maintaining the existing services, until all new services are installed and commissioned, and then proceed to remove the old services. A soak period is required to ensure the new systems work correctly. NPPV2 vetting will be required

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f299
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084035-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

CPV Codes

31518200 - Emergency lighting equipment

45310000 - Electrical installation work

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 31 May 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police, Fire and Crime Commissioner for Essex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITHAM
Postcode
CM8 3HB
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Braintree
Electoral Ward
Silver End & Cressing
Westminster Constituency
Witham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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