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Fire Alarms and Emergency Lighting Replacement at Harlow Police Station

The Police, Fire and Crime Commissioner for Essex

This public procurement record has 1 release in its history.

Planning

04 Sep 2026 at 16:01

UK1 - Pipeline Notice
Summary of the contracting process

The Police, Fire and Crime Commissioner for Essex intends to procure works to fully replace the fire alarm and emergency lighting systems at Harlow Police Station, including the custody areas. The scope includes installing new fire detection, fire prevention and emergency lighting services while keeping the existing systems operating until the replacements are installed and commissioned. The contractor will then remove the old systems and complete a soak period to confirm that the new installations work correctly. This is a building-services and electrical installation project delivered at Harlow Police Station in Essex. The work is classified as construction works and covers fire-alarm system installation, electrical installation, fire-prevention installation and emergency lighting equipment. The planned procurement is one lot and is identified as suitable for small and medium-sized enterprises.

This procurement is at the planning stage: the buyer has announced an intention to procure, but has not yet invited tenders. The expected procedure is an open competition below the applicable threshold. The indicative contract period is from 1 March 2027 to 31 May 2027. The estimated value is £350,000 excluding VAT and £420,000 including VAT. The planned procurement has one lot covering the complete replacement project. The buyer expects the successful contractor to maintain existing services during installation, commission the replacement systems, remove the old systems and undertake a soak period. These dates and the procedure describe the buyer’s current plans rather than a response deadline or invitation to tender.

The work should suit fire-protection, electrical-installation and building-services contractors able to deliver an integrated replacement in an operational police station. Relevant suppliers will need experience installing fire alarm and emergency lighting systems, managing interfaces between old and new services, maintaining continuity during changeover, commissioning new systems and carrying out post-commissioning testing or a soak period. The requirement also favours contractors with sufficient site-management and technical capacity to work in custody areas and coordinate removal of existing equipment after the replacement is proven. NPPV2 vetting will be required, so suppliers and personnel should be prepared to meet the relevant police vetting requirements. The buyer has identified the procurement as suitable for SMEs, making it potentially relevant to capable specialist contractors and suitably experienced delivery partnerships preparing for the future competition.

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Notice Information

Notice Title

Fire Alarms and Emergency Lighting Replacement at Harlow Police Station

Notice Description

The project comprises of a full replacement of the fire alarm and emergency lighting systems at Harlow Police Station, including the custody areas. The contractor will be required to install new services while maintaining the existing services, until all new services are installed and commissioned, and then proceed to remove the old services. A soak period is required to ensure the new systems work correctly. NPPV2 vetting will be required

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f29b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084041-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

CPV Codes

31518200 - Emergency lighting equipment

45310000 - Electrical installation work

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 31 May 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police, Fire and Crime Commissioner for Essex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITHAM
Postcode
CM8 3HB
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Braintree
Electoral Ward
Silver End & Cressing
Westminster Constituency
Witham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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