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Provision of comprehensive cleaning and exhauster services to the British High Commission Nairobi

Foreign Commonwealth and Development Office

This public procurement record has 1 release in its history.

Tender

07 Sep 2026 at 17:23

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is procuring comprehensive cleaning and exhauster services for the British High Commission in Nairobi. The work covers internal and external areas at the office on Upper Hill Road, Gitanga Estate, the residence and owned guard houses. Services include routine cleaning of offices, toilets, shower rooms, kitchens, meeting rooms, circulation and public areas, as well as furniture, fittings and equipment. The successful provider must keep the buildings clean, presentable and fit for purpose, using antibacterial products on surfaces and fittings. It must supply all equipment and materials needed. Deep cleaning of commercial kitchens is also required when requested. This is a building-cleaning services requirement delivered in Nairobi, Kenya.

The process has reached tender: the buyer invited offers through an open competitive flexible procedure. It comprises one lot. Enquiries were due by 30 September 2026 at 13:00, and tenders were due by 5 October 2026 at 13:00. The buyer expected to complete award decisions by 27 November 2026. The contract period is 1 March 2027 to 28 February 2030, with a possible 24-month extension subject to satisfactory performance; the maximum stated contract end date is 29 February 2032. The estimated value is £480,000, or £556,800 including gross value, for the lot. Evaluation allocates 60% to technical quality and 40% to commercial scoring. The procedure includes initial tenders, clarification and negotiation with the highest-scoring tenderer.

This opportunity suits established commercial cleaning contractors able to deliver routine, high-standard cleaning across offices, residential premises, guard houses and specialist areas in Nairobi. Suppliers must provide their own cleaning equipment, materials and antibacterial products, and have the operational capacity to respond to requests for deep cleaning of commercial kitchens. The qualification requirements include acceptance of the FCDO’s terms and conditions, satisfactory financial health, and declarations covering non-canvassing and collusion. Bidders must submit the required letter and declaration and evidence of statutory compliance, including a PIN certificate, valid Tax Compliance Certificate, Certificate of Incorporation, Business Permit and WIBA insurance. Technical capability carries greater weight than commercial scoring, favouring suppliers with strong service delivery methods and quality controls.

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Notice Information

Notice Title

Provision of comprehensive cleaning and exhauster services to the British High Commission Nairobi

Notice Description

The British High Commission Nairobi require cleaning of the internal and external areas to the required service standard at its office in Upper Hill Road, Gitanga Estate , Residence, and owned guard houses. The service provider must undertake routine cleaning, to ensure that the offices, toilets, shower rooms, kitchens, meeting areas, circulation areas, public areas and all other areas, furniture and fittings and equipment within the buildings are maintained to a high level of general cleanliness and remain presentable and fit for their intended purpose. The Service Provider must provide all equipment and materials required for the delivery of the cleaning services. Anti-bacterial products must be used for the cleaning of surfaces or fittings including but not limited to; telephone handsets, desks etc. The Service Provider will provide, on request, the deep cleaning of commercial kitchens

Lot Information

Lot 1

Renewal: 24 months extension subject to satisfactory performance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f3f8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084622-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
£480,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
2032-08-12

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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