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Provision of Grounds and Tree Maintenance to the British High Commission Nairobi

Foreign Commonwealth and Development Office

This public procurement record has 1 release in its history.

Tender

07 Sep 2026 at 19:11

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is procuring comprehensive grounds and tree maintenance services for the British High Commission’s office and residential estate in Nairobi, Kenya. The requirement covers gardening, landscaping and maintenance of external soft and hard landscaping, including grass, shrubs, plants, bedding areas, seasonal planting, planters, hedges and bushes. The supplier will sweep hard-landscaped areas, collect litter, clean external signage and maintain officially provided indoor planting. It must also maintain and prune perimeter hedges across the owned residential estate and provide gutter cleaning when requested by the Authority. This is a single landscape gardening services requirement, suited to contractors able to manage a varied diplomatic and residential estate.

The procurement has reached tender: the FCDO invited offers through an open competitive flexible procedure. The process includes initial outline or draft tenders, post-tender clarification and negotiation with the highest-scoring tender. Enquiries were due by 30 September 2026 at 14:00, and tenders by 5 October 2026 at 14:00, with electronic submission allowed in English. The estimated value is £440,000 excluding VAT, or £510,400 including VAT. The contract is planned for 1 March 2027 to 28 February 2030, with a possible 24-month renewal subject to satisfactory performance, allowing a maximum end date of 29 February 2032. Award is expected by 27 November 2026. Technical quality carries 60% and commercial price 40%.

This opportunity suits an established landscaping or grounds-maintenance contractor with the workforce, equipment and management systems to deliver recurring services across office and residential properties in Nairobi. Relevant capability includes horticultural maintenance, hedge and tree pruning, landscaping, seasonal planting, external cleaning, litter collection, planter care and gutter cleaning. Bidders must demonstrate satisfactory financial health, accept the FCDO’s terms and conditions, and provide the required tender letter and declarations, including non-canvassing and anti-collusion declarations. The qualification evidence also includes a PIN certificate, valid Tax Compliance Certificate, Certificate of Incorporation, Business Permit and WIBA insurance. The strong technical weighting favours suppliers able to present a credible, well-managed service that maintains consistent standards across the estate.

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Notice Information

Notice Title

Provision of Grounds and Tree Maintenance to the British High Commission Nairobi

Notice Description

The British High Commission Nairobi requires a full range of gardening, hedge and tree pruning, and landscaping services across its office and residential estate to maintain an acceptable standard. The Contractor must provide a comprehensive grounds maintenance service covering all external soft and hard landscaping, including grassed areas, shrubs and plants, bedding areas, seasonal planting and external planters, hedges and bushes, sweeping of hard landscaped areas, litter picking, cleaning of external signage, and maintenance of officially provided indoor planting. The Contractor will also provide maintenance and pruning of perimeter hedges across the owned residential estate, and gutter cleaning services on request by the Authority during the contract period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f405
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084646-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71421000 - Landscape gardening services

Notice Value(s)

Tender Value
£440,000 £100K-£500K
Lots Value
£440,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
2031-08-07

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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