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Regional Integrated Pest Management Services

Velindre University NHS Trust

This public procurement record has 1 release in its history.

Planning

08 Sep 2026 at 20:14

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is planning regional integrated pest management services for Swansea Bay University Health Board and Hywel Dda University Health Board. The service will cover preventative and reactive pest control across a diverse healthcare estate, including acute and community hospitals, mental health units, community clinics, kitchens, waste compounds, external grounds, plant rooms and other high-risk or specialist areas. Sites will be classified according to risk. The planned service covers approximately 101 locations across Carmarthenshire, Pembrokeshire, Ceredigion, Swansea and Neath Port Talbot. Hywel Dda University Health Board is leading the procurement process, with Swansea Bay University Health Board as a participating buyer. The work is classified as pest-control services (CPV 90922000).

This procurement is at the planning stage and the buyer has not yet invited tenders. One planned lot is intended, with participation identified as suitable for small and medium-sized enterprises. The estimated value is £602,500 excluding VAT, or £723,000 including VAT, per annum; the contract duration is still to be confirmed. The buyer expects the service period to run from 1 April 2027 to 31 March 2030, with a possible extension to 31 March 2032. Market engagement comprises a questionnaire, due by 23:59 on 17 September 2026, followed by a virtual Microsoft Teams event during the week commencing 28 September 2026. A future notice is expected on 12 October 2026.

This will suit established pest-management providers able to deliver both planned preventative work and responsive call-outs across a large, geographically dispersed healthcare estate. Relevant experience should include working in hospitals, clinics, mental health settings, kitchens, waste areas, plant rooms, external grounds and other environments where hygiene, safety and operational continuity are important. Suppliers should be able to assess and manage sites according to risk, maintain consistent service standards across approximately 101 locations, and provide sufficient regional coverage, trained staff and response capacity. Small and medium-sized businesses are specifically being considered in the planned lot structure. The market engagement is intended to gather views on practical barriers, including lotting, insurance, accreditation and other contract requirements, so capable local and regional providers should prepare informed feedback.

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Notice Information

Notice Title

Regional Integrated Pest Management Services

Notice Description

Hywel Dda University Health Board (HDUHB) and Swansea Bay University Health Board (SBUHB), collectively the South West Wales region (the Region), seek to appoint service providers to undertake Integrated Pest Management services across the respective health boards' sites. The contract will support a diverse estate portfolio, including acute hospitals, community hospitals, mental health units, community clinics, kitchens, waste compounds, external grounds, plant rooms, and other high risk or specialist areas. Preventative and reactive cover will be required, with sites classified based on risk. Carmarthenshire Sites: Approx 31 locations Pembrokeshire Sites: Approx 21 locations Ceredigion Sites: Approx 18 locations Swansea Sites: Approx 20 locations Neath Port Talbot Sites: Approx 11 locations The project is being led by both Health Boards, with HDUHB leading on the procurement process. Pre-Market Engagement (PME) will include two elements: 1. PME Questionnaire - to understand market interest and capacity, including testing appetite for lotting structure, and understanding any barriers that may prevent SMEs or local suppliers from participating in the procurement. The questionnaire will inform the procurement, including how NHS Wales Shared Services Partnership (NWSSP) can reduce barriers by welcoming suggestions regarding lotting, insurance, accreditation and contract requirements. The questionnaire is for market engagement purposes only and will not be used to assess, score, pre-qualify or exclude suppliers from this or any future procurement process. 2. PME Event - a virtual event where interested bidders can attend to learn more about the opportunity, including the anticipated procurement timetable and opportunities for suppliers to seek clarification ahead of tender publication. Your input would be very much appreciated to help inform the future direction and service model for integrated pest management in the Region. Estimated value is per annum. Contract duration is to be confirmed. This exercise does not commit either Health Board to undertake any future procurement. Participation in this exercise is entirely voluntary and will not provide any advantage or disadvantage in any subsequent procurement process.

Planning Information

Questionnaires are to be completed by 23:59 17 September 2026 via this link: https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=uChWuyjjgkCoVkM8ntyPrp90lhi4qkdEmldPcaqJenNUN1ZEM0JVRlJHV1A0WUpHQjRZRkNWM0ZOMy4u If you are unable to access the Questionnaire, please contact Sian.John4@wales.nhs.uk A virtual pre-market engagement event will be held on w/c 28 September 2026 over Microsoft teams. Date and time to be agreed following submission of Questionnaires. Venue: Microsoft Teams If you are planning to attend, please provide the following information to Sian.John4@wales.nhs.uk by no later than midday on Thursday 24 September 2026 - Name, Job Title - Organisation - Email address

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f519
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085139-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90922000 - Pest-control services

Notice Value(s)

Tender Value
£602,500 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
12 Oct 20264 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Velindre University NHS Trust
Additional Buyers

Hywel Dda University Health Board

Swansea Bay University Health Board

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL14 South West Wales, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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