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Quality Auditing of Mechanical Services

London Borough of Southwark

This public procurement record has 1 release in its history.

Tender

09 Sep 2026 at 11:01

Tender Notice
Summary of the contracting process

The London Borough of Southwark seeks one service provider for quality auditing across its housing stock. The work covers gas-servicing systems and processes, individual boiler installations, leaseholder gas-servicing records and certification, district-heating plants, boiler rooms and energy centres. The provider will audit inspections, certification and maintenance records, Legionella risk assessments and testing regimes for cold-water services and associated plant, as well as internal systems for compliance with legislation, regulations and industry standards. It will also carry out work-in-progress quality-control audits to check installation quality and compliance with specifications, and manage related documentation through the Southwark Portal. This is a technical inspection, testing and engineering consultancy service, delivered for council housing in Southwark, London.

The procurement has reached tender: the council invited offers through a selective restricted procedure, with electronic submission in English. The tender submission deadline set by the buyer is 9 October 2026. The contract is scheduled to run from 2 February 2027 to 1 February 2030, with an option for renewal. The estimated value is £1.3 million including the single lot. Bidders may not submit variants. The requirement is covered by the Government Procurement Agreement. The successful provider will be appointed for the full scope as one lot, rather than bidding for separate service packages. Further information about submission through the relevant dynamic purchasing system service is provided at the stated procurement web address.

This opportunity suits an established technical auditing, inspection or compliance consultancy able to cover domestic gas servicing, boiler installations, district heating and energy-centre plant within one service. Relevant capability includes reviewing statutory records and certification, checking maintenance and inspection regimes, assessing Legionella controls for cold-water systems, and testing whether internal procedures meet current legislation, regulations and industry standards. The provider must also be able to perform site-based work-in-progress quality checks against installation specifications and produce controlled audit documentation. A supplier should have the capacity to manage a broad council housing programme through a single service team, handle records and evidence systematically, and use the Southwark Portal for document management. Experience across housing mechanical services and building-services compliance will be directly relevant.

How relevant is this notice?

Notice Information

Notice Title

Quality Auditing of Mechanical Services

Notice Description

The council is looking for one service provider to undertake the following works to the councils Housing stock Quality audits of gas servicing systems and associated processes.Quality audits of individual boiler installations.Review and auditing of leaseholder gas servicing records and certification to ensure statutory compliance.Quality audits of district heating plant, boiler rooms, and energy centres Audit of inspections, certification, and maintenance recordsQuality audits of Legionella risk assessments and testing regimes for cold water services and associated plantInternal systems auditing to ensure compliance with current legislation, regulations, and industry standards.Work-in-progress (WIP) quality control auditing to monitor installation quality and adherence to specifications.Management of documentation via Southwark Portal

Lot Information

Lot 1

The council is looking for one service provider to undertake the following works to the councils Housing stock Quality audits of gas servicing systems and associated processes.Quality audits of individual boiler installations.Review and auditing of leaseholder gas servicing records and certification to ensure statutory compliance.Quality audits of district heating plant, boiler rooms, and energy centres Audit of inspections, certification, and maintenance recordsQuality audits of Legionella risk assessments and testing regimes for cold water services and associated plantInternal systems auditing to ensure compliance with current legislation, regulations, and industry standards.Work-in-progress (WIP) quality control auditing to monitor installation quality and adherence to specifications.Management of documentation via Southwark Portal

Renewal: Additional information can be obtained here: https://londonconstructionprogramme.co.uk/services/dynamic-purchasing-systems/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f564
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085284-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

71600000 - Technical testing, analysis and consultancy services

71630000 - Technical inspection and testing services

71631000 - Technical inspection services

71631100 - Machinery-inspection services

71631200 - Technical automobile inspection services

71631300 - Technical building-inspection services

71631400 - Technical inspection services of engineering structures

71631420 - Maritime safety inspection services

71631430 - Leak-testing services

71631440 - Flow-monitoring services

71631450 - Bridge-inspection services

71631460 - Dam-inspection services

71631470 - Railway-track inspection services

71631480 - Road-inspection services

71631490 - Runway-inspection services

71632000 - Technical testing services

71632100 - Valve-testing services

71632200 - Non-destructive testing services

Notice Value(s)

Tender Value
£1,300,000 £1M-£10M
Lots Value
£1,300,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Feb 2027 - 1 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Southwark
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 2QH
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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