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Corporate Estate Waste Management Landfill & Recycling

West Sussex County Council

This public procurement record has 3 releases in its history.

Award

23 Sep 2026 at 16:34

UK6 - Contract Award Notice
Award

17 Sep 2026 at 13:24

UK6 - Contract Award Notice
Award

09 Sep 2026 at 15:00

UK5 - Transparency Notice
Summary of the contracting process

West Sussex County Council procured waste and recycling services for its operational estate, including administrative offices, community facilities, depots and maintained schools. The work covers collection of general waste and recycling; supplying and maintaining containers; managing recycling; arranging waste transfer and treatment; statutory reporting; and contract management. It is a continuing, integrated service intended to keep council buildings and schools operating safely and without interruption. The service is organised around established collection routes, site-specific schedules and existing waste-management arrangements. The buyer is West Sussex County Council, and the service supports council and school sites across West Sussex. The procurement concerns refuse and waste-related services (CPV 90500000).

The procurement has been awarded by direct award to The Recycling Partnership Ltd and Chichester District Council, continuing the existing service arrangements. The award date is 23 September 2026. The contract is valued at £3 million excluding VAT (£3.6 million including VAT) and runs from 3 October 2026 to 30 September 2028, with a one-year extension option to 30 September 2029. The direct award was justified on the basis that changing suppliers would create incompatibility with existing services and disproportionate operational or maintenance difficulties. The Council cited established infrastructure and systems across about 330 sites, and the costs and disruption of replacing them. The process is recorded as complete; the contract signature was scheduled for 3 October 2026.

For suppliers considering comparable future work for West Sussex County Council, this award shows demand for an integrated waste service spanning council buildings and schools, with established routes and site-specific requirements across a substantial estate. A credible provider would need to deliver reliable general-waste and recycling collections, provide and maintain containers, manage recycling and waste treatment, and handle statutory reporting and contract management. The buyer’s rationale shows that continuity and compatibility with existing infrastructure, access and security arrangements, operating procedures, reporting systems and payment mechanisms are commercially important. Suppliers would also need the operational capacity to coordinate service across multiple sites and engage with council and school stakeholders. The procurement favoured maintaining incumbent arrangements to avoid service disruption and the cost of replacing established systems and equipment.

How relevant is this notice?

Notice Information

Notice Title

Corporate Estate Waste Management Landfill & Recycling

Notice Description

The contract comprises the provision of waste collection, recycling collection and associated environmental services across the Council's operational estate, including administrative offices, community facilities, operational depots and maintained schools. The services include the provision and maintenance of waste and recycling containers, collection services, recycling management, waste transfer and treatment arrangements, statutory reporting and associated contract management activities.

Procurement Information

The Council intends to directly award A Framework contract pursuant to Section 41 of the Procurement Act 2023 and the Schedule 5 justification paragraph 7 : The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-- (a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. The current Framework Contract is split into 6 lots delivered by 2 contractors. * Lot 1 Adur and Worthing Councils Area * Lot 2 Arun District Council Area * Lot 3 Chichester District Council Area * Lot 4 Crawley Borough Council Area * Lot 5 Horsham District Council Area * Lot 6 Mid Sussex District Council Area Chichester District Council are delivering lots 2 and 3 The Recycling Partnership are delivering lots 1,4,5 and 6 The contracts deliver an integrated waste and recycling service across the Council's estate covering approximately 330 customer sites supported by established collection routes, site-specific service schedules, reporting systems, payment mechanisms, waste management arrangements and container infrastructure. The Council has assessed the potential appointment of an alternative supplier and considers that replacement of the incumbent supplier would require: * Removal and replacement of existing waste and recycling container infrastructure across multiple locations; * Re-surveying and reconfiguration of collection arrangements at Council and school sites; * Establishment of new access, security and site-operating procedures; * Migration to alternative reporting and performance management systems; * Mobilisation of new collection routes and operational arrangements; and * Extensive stakeholder engagement and training across service locations. The Council considers that a change of supplier would result in significant operational inconvenience and disruption to established service arrangements across the 300+ operational sites. The services support the day-to-day operation of Council buildings and schools and are essential to maintaining safe, compliant and uninterrupted public service delivery. The Council considers that continuity of waste and recycling collection services is critical and that the risks and costs associated with replacing the existing service arrangements would not represent an efficient use of public resources. Forthcoming changes to waste and recycling legislation, including requirements relating to waste segregation, recycling and collection services, are likely to impact future service specifications. Having an 'opt in and opt out' call off contract for West Sussex schools and corporate estate buildings offers the greatest flexibility and value for money through the economies of scale of a single contract. In addition, it reduces individual officer time in arranging and managing waste/recycling collections and disposals; and ensures greater compliance with legal duty of care requirements. Ongoing geopolitical and market pressures continue to contribute to volatility in operating and disposal costs across the waste sector. Taken together, these factors make it difficult to define long-term service requirements with sufficient certainty and support the Council's decision to maintain service continuity through a shorter-term direct award while future requirements become clearer. The ongoing uncertainties around Devolution and Local Government Reorganisation (LGR) add a layer of complexity to contract renewals and procurements, especially in relation to this call off contract for West Sussex schools and corporate estate buildings where it is known that some facilities/premises are transferring to the Sussex & Brighton Strategic Authority. Having considered the available procurement options, the Council is satisfied that continuation of service with the current suppliers represents the most proportionate approach and avoids significant operational difficulties and substantial duplication of cost while maintaining continuity of service across the estate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f5d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090310-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£3,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Sep 2026Today
Contract Period
3 Oct 2026 - 30 Sep 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Sussex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 1RG
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Supplier Information

Number of Suppliers
1
Supplier Name

The Recycling Partnership Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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