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DutySheet for Cadets

Police and Crime Commissioner for West Midlands

This public procurement record has 1 release in its history.

Award

10 Sep 2026 at 15:05

UK7 - Contract Details Notice
Summary of the contracting process

The Police and Crime Commissioner for West Midlands bought DutySheet software for managing duties for cadets, special constables and police support vehicles (PSVs). The requirement covers C3 user access for each group, with the cadet service identified as a 12-month user arrangement. The buyer is based in Birmingham. Delivery covers England, including the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West. The procurement is categorised as goods because it concerns an industry-specific software package. The selected supplier, Access UK Limited, is a Loughborough-based software business. The requirement is therefore relevant to providers of workforce, duty-management or operational scheduling software used by policing or similar public-sector organisations.

The procurement is complete and was awarded to Access UK Limited through a direct, below-threshold procedure without competition. The contract was signed on 1 April 2026 and runs from 1 April 2026 to 31 March 2027. Its total value is £36,167.30 excluding VAT, or £43,400.76 including VAT. The award covers one lot and is active. The stated breakdown is £0 for the cadet C3 user service for 12 months, £13,975.20 for the Specials C3 user service and £22,192.10 for the PSV C3 user service. The award is for software rather than works or consultancy, and the recorded evaluation route was a direct award without a competitive tender. Access UK Limited is the named awarded supplier.

This award shows demand from the West Midlands policing sector for a packaged duty-management system serving several distinct user groups: cadets, special constables and police support vehicle operations. A competing supplier would need a product capable of handling role-specific duty scheduling and user access across those groups, with sufficient coverage for deployment across England. Experience delivering industry-specific software to public authorities, particularly policing or organisations with mixed operational workforces, would help establish credibility. Suppliers should also be able to support a multi-user service over a defined annual operating period and explain how different user populations can be configured within one platform. The direct, below-threshold route indicates a relatively contained requirement, so a credible alternative would need a focused, readily deployable product rather than a large transformation programme.

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Notice Information

Notice Title

DutySheet for Cadets

Notice Description

DutySheet for Cadets C3 user 12 months - PS0.00 DutySheet for Specials C3 user - PS13,975.20 DutySheet for PSVs C3 user - PS22,192.10

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f708
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085980-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£36,167 Under £100K

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police and Crime Commissioner for West Midlands
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 6AT
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Access UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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