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Meeting Pods

London Borough of Waltham Forest

This public procurement record has 1 release in its history.

Tender

10 Sep 2026 at 16:20

UK4 - Tender Notice
Summary of the contracting process

The London Borough of Waltham Forest is buying a meeting pod for office use, classified as furniture and office furnishings. The requirement is for a Framery Four Lite pod with adjustable lighting offering two preset modes, adaptive ventilation, occupancy lighting, an 8-inch touchscreen, built-in 4G, two USB-C power-delivery charging ports, an air filter and junction box. It must include a table and sofas, two add-on rails fitted to the exterior walls, four standard power outlets and spring hinges. The specified external dimensions are 2,352mm wide by 1,292mm deep by 2,329mm high; internal dimensions are 2,154mm wide by 1,185mm deep by 2,097mm high. The exterior is white, with specified interior panel, carpet, sofa and table finishes. Delivery is in the United Kingdom.

The procurement has reached tender: the council invited offers through a below-threshold open competition. It is a single-lot goods contract, with electronic submission allowed. Questions had to be submitted by 17 September 2026 at 15:00, and offers were due by 21 September 2026 at 12:00. The contract period is 1 October 2026 to 9 September 2027. The estimated value is £165,000 excluding VAT, or £198,000 including VAT. The award basis is price, with the published technical requirements setting out the required pod specification and finishes. The lot records the selection criteria as not applicable. The requirement is identified as suitable for small and medium-sized enterprises and voluntary, community and social enterprises.

This opportunity suits suppliers of commercial office furniture, acoustic or workplace meeting pods, and manufacturers or authorised distributors able to provide the specified Framery Four Lite configuration. Competitors need to supply a complete fitted pod rather than separate components, including the lighting, ventilation, connectivity, charging, power outlets, air filtration, table, sofas, exterior rails and spring hinges. They also need to meet the stated external and internal dimensions and reproduce the required white exterior and specified interior finishes. The buyer has indicated that the requirement is suitable for SMEs and voluntary, community and social enterprises, so it may be accessible to smaller specialist suppliers as well as established workplace equipment businesses. Price is the stated award criterion, making competitive supply pricing important alongside the ability to meet the specification.

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Notice Information

Notice Title

Meeting Pods

Notice Description

Framery Four Lite Adjustable lighting with two preset lighting modes Adaptive ventilation (airflow volume & direction) Occupancy lights 8'' touchscreen Built-in 4G module 2x USB-C, PD charge port 65W Air filter Junction box With table and sofas Two add-on rails embedded on exterior walls. Standard outlets: 4 x power outlets Spring hinges Exterion dims.:W2352 x D1292 x H2329mm Interior dims.: W2154 x D1185 x H2097mm

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f750
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086082-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Notice Value(s)

Tender Value
£165,000 £100K-£500K
Lots Value
£165,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
21 Sep 20264 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 9 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Waltham Forest
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E17 4UH
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
Not specified
Local Authority
Waltham Forest
Electoral Ward
Chapel End
Westminster Constituency
Walthamstow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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