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Preliminary Market Engagement: Vacant Property Repairs (Voids)

Swindon Borough Council

This public procurement record has 1 release in its history.

Planning

11 Sep 2026 at 12:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swindon Borough Council is planning a framework for vacant property repairs and refurbishment across its housing stock in Swindon Borough. The work will return empty homes to the Council’s Re-let standard so they can be allocated to prospective tenants. Requirements may include general maintenance, repairs, improvements and refurbishment, ranging from minor works to major capital projects involving full property renovation, depending on each property’s age and condition. Sheltered accommodation may also be included if required. The framework is intended to cover around 175 properties a year, within a wider housing stock of approximately 10,500 homes and around 600 annual vacancies. This is a housing repair, maintenance and construction opportunity, including building, structural and multi-dwelling housing works.

The process is at preliminary market engagement and is intended to inform a future procurement; it is not currently an invitation to tender. The Council expects to establish a framework for up to three contractors, with an estimated commencement date of 14 January 2027. The initial framework period is 24 months, with an option to extend by up to 12 months, giving a possible end date of 13 January 2030. The estimated annual framework value is £2,134,490. The stated tender value is £6,403,470 excluding VAT and £7,684,164 including VAT. The market engagement questionnaire is intended to test market interest, capacity, mobilisation, insurance arrangements and pricing. Responses are requested by 25 September 2026 at 16:00.

This will suit contractors able to refurbish and repair empty residential properties at varying levels of complexity, from minor repairs and general maintenance through to major renovation and capital works. Suitable suppliers are likely to need broad multi-trade construction capability, the capacity to manage a regular flow of void properties, and reliable mobilisation and hand-back arrangements. Experience of housing stock, sheltered accommodation or preparing homes for re-letting would be relevant to the Council’s stated requirements. Businesses should be prepared to explain their available capacity, mobilisation approach, insurance arrangements and pricing model during the engagement. Contractors considering participation should use the market engagement to shape the future framework and assess whether they can support repeated call-offs across Swindon Borough.

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Notice Information

Notice Title

Preliminary Market Engagement: Vacant Property Repairs (Voids)

Notice Description

Swindon Borough Council invites you to contribute to Preliminary Market Engagement (PME) in relation to providing Vacant Property Repairs (Voids) works to its housing stock. The Council intends on establishing a framework of up to three contractors to deliver Vacant Property Repairs (Voids) works over an initial framework period of 24 months with an option to extend by up to 12 months. The estimated contract commencement date is 14th January 2027. Swindon Borough Council has a housing stock of approximately 10,500 properties across the Borough plus a number of sheltered accommodation properties (if required), of which approximately 600 properties are void each year. Vacant properties may require refurbishment, general maintenance, repair and improvements to return them for re-letting on line with Swindon's Re-let standard. The works can range from minor repairs to major capital works requiring full property renovation, depending on the age of the property and condition upon return. Of the approximate 600 void properties each year, approximately 250 properties per year are refurbished by the Council's in-house team. A further circa 175 properties are refurbished by an external contractor under a term contract. For the remaining circa 175 properties, the Council is proposing to establish a framework consisting of up to three contractors to deliver the required works on those properties and, upon completion, handed back to the Council for allocation to prospective tenants. Details of the proposed format for call-offs is provided in the PME Questionnaire. Information of the work types required under this framework is provided within the PME Questionnaire. The estimated framework annual value is PS2,134,490.00. The purpose of this PME is to gain market insight into the following aspects of the project: * Market Interest * Capacity * Mobilisation * Insurances * Pricing To participate in the PME, Suppliers will need to Register as a Supplier with ProContract, https://www.supplyingthesouthwest.org.uk , then Register an Interest before obtaining access to the PME Questionnaire. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ( https://suppliersupport.proactisservicedesk.com ). This PME exercise will close at 16:00 on 25th September 2026 and completed questionnaires are to be submitted by this date and time; following this all responses shall be reviewed by Swindon Borough Council.

Planning Information

Swindon Borough Council invites you to contribute to Preliminary Market Engagement (PME) in relation to providing Vacant Property Repairs (Voids) works to its housing stock. The Council intends on establishing a framework of up to three contractors to deliver Vacant Property Repairs (Voids) works over an initial framework period of 24 months with an option to extend by up to 12 months. The estimated contract commencement date is 14th January 2027. Swindon Borough Council has a housing stock of approximately 10,500 properties across the Borough plus a number of sheltered accommodation properties (if required), of which approximately 600 properties are void each year. Vacant properties may require refurbishment, general maintenance, repair and improvements to return them for re-letting on line with Swindon’s Re-let standard. The works can range from minor repairs to major capital works requiring full property renovation, depending on the age of the property and condition upon return. Of the approximate 600 void properties each year, approximately 250 properties per year are refurbished by the Council’s in-house team. A further circa 175 properties are refurbished by an external contractor under a term contract. For the remaining circa 175 properties, the Council is proposing to establish a framework consisting of up to three contractors to deliver the required works on those properties and, upon completion, handed back to the Council for allocation to prospective tenants. Details of the proposed format for call-offs is provided in the PME Questionnaire. Information of the work types required under this framework is provided within the PME Questionnaire. The estimated framework annual value is £2,134,490.00. The purpose of this PME is to gain market insight into the following aspects of the project: • Market Interest • Capacity • Mobilisation • Insurances • Pricing To participate in the PME, Suppliers will need to Register as a Supplier with ProContract, https://www.supplyingthesouthwest.org.uk , then Register an Interest before obtaining access to the PME Questionnaire. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ( https://suppliersupport.proactisservicedesk.com ). This PME exercise will close at 16:00 on 25th September 2026 and completed questionnaires are to be submitted by this date and time; following this all responses shall be reviewed by Swindon Borough Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f7f8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086375-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45210000 - Building construction work

45211000 - Construction work for multi-dwelling buildings and individual houses

45220000 - Engineering works and construction works

45223200 - Structural works

Notice Value(s)

Tender Value
£6,403,470 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Jan 2027 - 13 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swindon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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