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EU_1432 ITT Poland Security Services

British Council

This public procurement record has 1 release in its history.

Tender

16 Sep 2026 at 15:22

UK4 - Tender Notice
Summary of the contracting process

The British Council is procuring security services for its main office operations in Warsaw and Krakow, Poland. The requirement covers physical security for locations where the organisation conducts large teaching and examination operations. The appointed supplier will also maintain the systems supporting office security, including closed-circuit television (CCTV), access control and burglar alarm systems. This is a services contract for an integrated combination of guarding and security-system maintenance rather than a supply-only opportunity. It is suited to providers able to deliver reliable on-site security alongside the technical capability to maintain and support electronic security infrastructure across the British Council’s Polish locations.

The process reached tender: the British Council invited offers through a selective competitive flexible procedure. Expressions of interest were due by 16 October 2026 at 20:59 UTC, and enquiries closed on 2 October 2026 at 20:59 UTC. The contract is scheduled to run from 1 March 2027 to 28 February 2030, with an option for three annual extensions taking the maximum end date to 27 February 2033. The estimated value is £238,591 excluding VAT, or £343,000 including VAT. The award decision was scheduled by 11 January 2027. Evaluation is based on quality and price: supplier responses on methodology, a procurement-specific questionnaire and ratio analysis, and the pricing approach, with the highest overall rate out of 100% selected. Electronic submissions in English are allowed.

This opportunity suits established security companies able to combine physical guarding with electronic security-system support. Relevant delivery capability includes staffing and managing security services for busy office environments where teaching and examinations take place, while maintaining CCTV, access-control and burglar-alarm systems. Suppliers should be able to coordinate these service lines across locations in Warsaw and Krakow and sustain dependable operational coverage over a multi-year contract, including possible annual extensions. The evaluation materials require a clear quality and methodology response, completion of a procurement-specific questionnaire and ratio analysis, and a structured pricing approach. Providers with integrated operational and technical security teams, experience supporting high-footfall or examination settings, and the capacity to deliver consistently across both Polish locations are well placed to compete.

How relevant is this notice?

Notice Information

Notice Title

EU_1432 ITT Poland Security Services

Notice Description

Security services for the main office in Warsaw. We need physical security service as we run big teaching and exams operations. In addition we need the future supplier to maintain all additional systems supporting office security, such as: CCTV, access control and burglar system.

Lot Information

Lot 1

Renewal: The contract can be extended for 3 years, 3 annual extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0773ae
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087876-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
£238,591 £100K-£500K
Lots Value
£238,591 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
British Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JQ
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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