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Youth Services Provision - Invitation to Quote

Woodley Town Council

This public procurement record has 2 releases in its history.

TenderUpdate

21 Sep 2026 at 09:35

UK4 - Tender Notice
Tender

18 Sep 2026 at 15:50

UK4 - Tender Notice
Summary of the contracting process

Woodley Town Council is commissioning youth services and activities for children and young people in Woodley. The scope is deliberately flexible: proposals may cover regular youth sessions, sport and physical activity, arts, music, creative or cultural work, workshops, training, employability and life-skills activities, mentoring, targeted support, volunteering, trips, competitions or one-off events. Provision should support positive, safe and inclusive opportunities, particularly for people aged around 9 to 21, including vulnerable young people and those not reached by existing services. Activities should take place within the Woodley Town Council boundary, or elsewhere where they clearly benefit Woodley residents. The council is particularly interested in school-holiday and Friday-evening provision, while other weekday, weekend and event-based proposals may also be considered. This is a services opportunity, classified under CPV 98133110.

The process has reached tender: Woodley Town Council invited quotations and proposals through a below-threshold open competition. Bids were due by 16 October 2026 at 23:59. The contract period runs from 1 April 2027 to 31 March 2028. The estimated value is £40,000 excluding VAT, or £48,000 including VAT. There is one lot, and the council may appoint one provider or several providers, allocating available funding between successful proposals. Proposals must explain the service, target participants, location, frequency, timing, outcomes, measurement arrangements, delivery team, safeguarding and risk controls, partnerships and full cost. Evaluation is based on relevant experience, safeguarding, qualified and vetted personnel, risk management, insurance, governance and reliable capacity to deliver throughout the contract period. Electronic submission is allowed.

This opportunity suits established youth-service providers, voluntary and community organisations, social enterprises, suitably constituted organisations and experienced individuals. Small and medium-sized enterprises and voluntary, community and social enterprises are specifically suitable. It may work particularly well for suppliers able to offer a focused programme rather than a complete youth-service model, since the council may combine complementary proposals from multiple providers. Strong candidates will understand the needs and local context of young people in Woodley and can show meaningful, measurable outcomes through participation, engagement, repeat attendance, feedback, progress and partnership working. Applicants need relevant experience with children or young people, robust safeguarding policies and practices, appropriately qualified, experienced and vetted staff or volunteers, risk-management arrangements, suitable insurance and governance, and the operational capacity to deliver consistently. Providers should also be able to make their proposed venues and delivery model accessible.

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Notice Information

Notice Title

Youth Services Provision - Invitation to Quote

Notice Description

Background Woodley Town Council is committed to supporting positive outcomes and opportunities for children and young people living in Woodley. Although the provision of youth services is not a statutory responsibility of the Town Council, the Council has a longstanding commitment to investing in services and activities that benefit local young people. The Council's Strategy for Youth Services 2025-2030 provides the framework for how the Council will support youth provision during the strategy period. The Strategy has been developed following research and consultation with young people and relevant stakeholders and is intended to ensure that the Council's resources are used to support provision which is accessible, relevant and responsive to the needs of young people in Woodley. The Council is now seeking quotations from suitably experienced organisations and individuals to deliver youth services and/or activities during the forthcoming financial year (1 April 2027 - 31 March 2028), in support of the aims and priorities set out in the Youth Strategy. The opportunity Woodley Town Council is inviting quotations from suitably experienced and appropriately qualified youth service providers, voluntary and community organisations, social enterprises and other organisations with relevant experience to propose the delivery of youth services and activities within Woodley. The Council is deliberately adopting a flexible approach to the scope of this opportunity. It is not necessarily seeking a single provider to deliver all elements of youth provision. The Council may appoint one provider or a number of providers whose individual services and activities, taken together, contribute to the achievement of the Council's Youth Strategy objectives. Proposals may therefore focus on a particular group of young people, a particular youth work approach, or a specific activity or programme. For details of the current provision make up, please see the Council's Youth Service webpage. What the Council is looking for The Council is particularly interested in proposals which: engage children and young people broadly within the 9-21 age range; provide positive, safe and inclusive opportunities for young people; engage young people who may be vulnerable or at risk of becoming vulnerable; reach young people who are not currently engaging with existing youth provision; support young people's personal development, confidence, skills, wellbeing and connection with their community; provide opportunities for young people to participate in activities which are interesting, relevant and accessible to them; demonstrate an understanding of the local context and the needs of young people in Woodley; and where appropriate, complement rather than duplicate existing provision and work collaboratively with relevant local organisations and partners. The Council is particularly interested in provision taking place during school holidays and on Friday evenings, although proposals for other weekday evenings, weekends or particular dates/events will also be considered where they demonstrate a clear benefit to young people. Types of provision The Council is open to a broad range of proposals. Examples could include, but are not limited to: regular activity-led youth sessions; sports and physical activity; arts, music, creative or cultural activities; workshops, courses or training; personal development, employability or life-skills activities; mentoring or targeted support; leadership and volunteering opportunities; competitions and challenges; structured trips or one-off activities; targeted provision for particular groups or demographics; and other innovative approaches which support the aims of the Youth Strategy. Providers are encouraged to put forward proposals which they consider will have a meaningful and measurable benefit for young people rather than seeking to fit their service into a prescribed model. Location and accessibility The Council's priority is to fund provision which takes place within the Woodley Town Council boundary, or provision outside the boundary where the funding provides access and a clear benefit specifically to Woodley residents. Providers should identify the proposed location(s) of their provision and explain how the proposed venue and delivery model will enable young people to access the service. Outcomes and monitoring Proposals should explain the outcomes the provider expects to achieve and how these will be measured. The Council will be interested in evidence of both participation and impact. Depending on the nature of the service, this may include measures such as attendance, engagement with new participants, repeat participation, feedback from young people, progress against identified objectives, partnership working and other appropriate indicators. Providers will be expected to provide appropriate monitoring information and reporting to the Council during the contract period. Funding and contract period The Council is due to consider the youth service budget for the forthcoming financial year in the Autumn, and will base this on the provision desired following responses to this invitation. For reference, the Council allocated PS40k funding for youth provision for current financial year. The Council reserves the right to appoint one provider or multiple providers and to determine the allocation of available funding between successful proposals. Who should apply? The opportunity is open to suitably experienced organisations and individuals with the skills, experience and appropriate safeguarding arrangements necessary to deliver services to children and young people. The Council welcomes proposals from established youth service providers as well as voluntary and community organisations, social enterprises and other appropriately constituted organisations with relevant experience. Providers should demonstrate: relevant experience of working with children and/or young people; appropriate safeguarding policies, procedures and practices; appropriately qualified, experienced and vetted staff and/or volunteers; suitable arrangements for managing risk; appropriate insurance and governance arrangements; and the capacity to deliver the proposed service reliably throughout the contract period. Invitation to Quote Interested providers are invited to submit a quotation and proposal addressing the requirements on the accompanying Supplier Response form. Submissions should clearly set out: the service or activities being proposed; the young people the proposal is intended to engage; the proposed location, frequency and timing of provision; the intended outcomes and how these will be measured; the experience and suitability of the proposed provider and delivery team; safeguarding, risk management and other relevant operational arrangements; proposed partnership or collaborative working arrangements, where applicable; and the full cost of delivering the proposed service, including any relevant assumptions. The Council is keen to encourage innovative and proportionate proposals which demonstrate a clear understanding of the Youth Strategy and provide meaningful opportunities for young people in Woodley.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0775be
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088955-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98133110 - Services provided by youth associations

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 2026Today
Submission Deadline
16 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Woodley Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOODLEY
Postcode
RG5 4JZ
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Wokingham
Electoral Ward
Bulmershe & Coronation
Westminster Constituency
Earley and Woodley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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