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EDMS - Public Access and Consultee Access Software

Halton Borough Council

This public procurement record has 1 release in its history.

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21 Sep 2026 at 11:37

UK7 - Contract Details Notice
Summary of the contracting process

Halton Borough Council procured an electronic document management system (EDMS) covering public access and consultee access software, together with licence, support and maintenance services. The requirement is principally software and information systems for use by the council, with delivery in the Halton area of England. The procurement comprises a single requirement rather than separate service or works packages. It is relevant to software providers with products that enable controlled public access to council documents and information, support consultation activity, and provide ongoing technical support and maintenance. Suppliers may be particularly relevant if they can provide an established EDMS product alongside licensing and managed support for a local authority environment.

The procurement is complete and has been awarded through a direct award below the applicable threshold, without competition. IDOX SOFTWARE LTD was selected as the supplier for the single requirement. The contract was signed on 11 August 2026 and runs from 11 August 2026 to 31 August 2029. Its value is £38,081 excluding VAT and £45,697.20 including VAT. The procurement was classified as goods, although the requirement also includes software licensing, support and maintenance. The award is active and the contract is active, indicating that the selected supplier is delivering the agreed software and associated services for Halton Borough Council.

This award provides a clear benchmark for suppliers competing for similar local-authority EDMS requirements. A credible competitor would need a mature public-access and consultee-access software product, reliable document-management functionality, and licensing arrangements suitable for council use. It would also need the operational capability to provide continuing support and maintenance throughout a multi-year agreement, rather than supplying software alone. Relevant experience of working with public authorities, handling controlled access to council information, supporting consultation workflows and maintaining service continuity would strengthen a supplier’s position when this buyer next reviews the requirement. The procurement also shows that Halton Borough Council has an established demand for a combined software and support solution.

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Notice Information

Notice Title

EDMS - Public Access and Consultee Access Software

Notice Description

EDMS - Public Access and Consultee Access Software - Licence and Support and Maintenance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07763a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089050-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£38,081 Under £100K

Notice Dates

Publication Date
21 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Halton Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WIDNES
Postcode
WA8 7QF
Postcode Area
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
Not specified
Local Authority
Halton
Electoral Ward
Central & West Bank
Westminster Constituency
Widnes and Halewood

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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