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GWR - Rolling Stock Component Repair, Overhaul and Technical Services for HVAC Systems

FIRST GREATER WESTERN LIMITED

This public procurement record has 1 release in its history.

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21 Sep 2026 at 14:47

UK5 - Transparency Notice
Summary of the contracting process

First Great Western Limited is procuring specialist services to repair, refurbish, overhaul and technically support HVAC components used across its rolling stock fleet. The work includes fault diagnosis, testing, replacement parts and associated engineering support, delivered on both planned and reactive bases to support fleet maintenance and availability. This is a rolling-stock engineering and maintenance requirement, classified under repair and maintenance services for rolling stock. The buying organisation is First Great Western Limited, trading as GWR. Services are required across the United Kingdom, covering the fleet and its maintenance operations rather than a single fixed delivery site. The requirement is suited to engineering businesses with established capability in rail HVAC systems, component repair and overhaul, technical testing and responsive maintenance support.

The procurement is complete and has been awarded by direct award to KPL Engineering Limited trading as Pullman AC. The award date is 21 September 2026. Its value is £1,100,000 excluding VAT and £1,320,000 including VAT. The contract period runs from 2 November 2026 to 2 November 2027, with a possible extension to 2 November 2028. GWR selected the incumbent to maintain compatibility and continuity with existing equipment and established repair requirements, avoiding additional technical assessment, competency assurance, testing and engineering approval. The arrangement may be extended while GWR prepares a longer-term competitive procurement. The award is above the relevant threshold and covers a single completed requirement. The procurement is subject to the utilities regime and uses the Procurement Act 2023 legal basis.

This award shows sustained demand from GWR for specialist rail HVAC component support, including planned and reactive repairs, refurbishment, overhaul, diagnostics, testing, replacement parts and engineering advice. A credible future competitor would need demonstrable experience maintaining components fitted to an existing rolling-stock fleet, with the technical competence to work compatibly with established equipment and repair standards. Strong capability in fault diagnosis, controlled testing, overhaul and refurbishment would be important, alongside access to suitable replacement parts and engineering resources. Suppliers would also need to support fleet availability through responsive maintenance and manage the assurance associated with competency, technical assessment and engineering approval. The incumbent is an SME, indicating that a focused specialist engineering business, potentially with relevant rail-sector partnerships and robust operational capacity, can serve this type of requirement.

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Notice Information

Notice Title

GWR - Rolling Stock Component Repair, Overhaul and Technical Services for HVAC Systems

Notice Description

GWR requires specialist repair, overhaul, servicing and technical support for components used across its rolling stock fleet. The requirement includes component repair and refurbishment, fault diagnosis, testing, overhaul, replacement parts and associated specialist engineering support. Services will be provided on a planned and reactive basis as required to support fleet maintenance and availability.

Procurement Information

KPL Engineering Limited trading as Pullman AC currently provides specialist repair, overhaul and technical support for components used within GWR's existing rolling stock fleet. Continuity of the existing arrangements is required to maintain compatibility with existing equipment and established repair and overhaul requirements. Changing supplier may require additional technical assessment, competency assurance, testing and engineering approval, resulting in disproportionate technical difficulty, additional cost and potential delays to fleet maintenance and availability. The direct award provides continuity of these services while GWR prepares and undertakes a full competitive procurement exercise in accordance with the Procurement Act 2023 for the longer-term requirement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0776a0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089239-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50222000 - Repair and maintenance services of rolling stock

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£1,100,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2026 - 2 Nov 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIRST GREATER WESTERN LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WILTSHIRE
Postcode
SN1 1HL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Central
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

KPL Engineering Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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