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HR & Payroll Software

Karbon Homes

This public procurement record has 1 release in its history.

Award

23 Sep 2026 at 16:44

Award Notice
Summary of the contracting process

Karbon Homes procured human resources and payroll software for a workforce of up to 1,400 employees. The requirement was classified as a time-accounting or human-resources software package and covered one lot. Delivery was associated with North East England and Yorkshire and the Humber. Karbon Homes is a housing organisation based in Newcastle. The software requirement combines HR and payroll functions, with employee capacity the stated measure of scale. The selected supplier was Softcat PLC, a large UK technology supplier based in Marlow. This procurement indicates a requirement for a software provider able to supply an integrated HR and payroll system for a sizeable workforce across the buyer’s delivery areas.

The procurement is complete and a supplier has been selected. Karbon Homes awarded the contract to Softcat PLC; one bid was recorded. The contract value is £161,248.43. It was signed on 22 September 2026, and the award is recorded as active. The tender used a limited procedure and was directly awarded through the NHS Shared Business Services Digital Workplace Solutions 2 framework, without a prior call for competition. The award criterion was price. The procurement was arranged as a single lot, which is recorded as cancelled even though the award and contract are active. The contract period and award date are not provided in the recorded details.

For suppliers tracking future HR and payroll software requirements from Karbon Homes, this award shows demand for a combined system sized for up to 1,400 employees. A credible competitor would need to demonstrate that its software can support HR and payroll needs at that workforce scale and make a competitive price case, since price was the stated award criterion. The route used was a direct award through the NHS Shared Business Services Digital Workplace Solutions 2 framework, so suppliers seeking similar work would need to be positioned to supply through that framework. Softcat PLC, a large technology supplier, was selected. The requirement is specific to workforce software for Karbon Homes; suppliers whose offer centres on unrelated technology or services would not be a close match.

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Notice Information

Notice Title

HR & Payroll Software

Notice Description

HR and Payroll Software, Maximum Employee Number: 1400

Lot Information

Lot 1

HR and Payroll Software, Maximum Employee Number: 1400

Procurement Information

Direct award made under the NHS Shared Business Services Digital Workplace Solutions 2 framework (ocds-h6vhtk-03f5e3)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0778fd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090316-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£161,248 £100K-£500K

Notice Dates

Publication Date
23 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Karbon Homes
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASLE
Postcode
NE12 8EG
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England), TLE Yorkshire and The Humber
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Plc

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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