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Short Term RCV Hire

SOUTHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

Award

24 Sep 2026 at 10:14

Award Notice
Summary of the contracting process

Southampton City Council procured a short-term hire or lease of between 8 and 15 refuse collection vehicles (RCVs), classified as specialist vehicles. The vehicles are for refuse collection operations by the council. The buyer is Southampton City Council, based in Southampton. The delivery location is recorded only as the United Kingdom, so a more specific operating area cannot be identified from the stated location. This is a vehicle supply and hire requirement rather than a purchase of collection services or vehicle maintenance. It indicates demand for access to a fleet of RCVs on a temporary basis, with the required fleet size varying between eight and fifteen vehicles.

The procurement is complete and a contract was awarded to Specialist Fleet Services Ltd. The council signed the contract on 23 September 2026. Its value is £665,100. The contract period is not stated. The requirement was handled as a limited procedure through a call-off from a framework agreement, without a prior published call for competition. Two bids were recorded. The procurement was arranged as one lot, but that lot is marked cancelled while the related award is active; this makes the recorded outcome internally inconsistent. The stated award basis was price. The contract award is active, and no award cancellation or contract termination is recorded.

For suppliers of refuse collection vehicles, this award demonstrates Southampton City Council’s demand for a short-term fleet hire or lease rather than outright vehicle purchase. A credible competitor for a similar requirement would need access to a fleet capable of supplying between eight and fifteen RCVs, and the operational capacity to make vehicles available for council refuse collection. The awarded supplier was a small or medium-sized business, showing that the requirement was delivered by an SME. Price was the stated award criterion, so competitive pricing would be important alongside fleet availability and the ability to meet the council’s operational needs. The call-off route indicates that suppliers seeking similar council work should be positioned to participate through an applicable framework agreement.

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Notice Information

Notice Title

Short Term RCV Hire

Notice Description

Short term hire/lease solution for between 8 and 15 Refuse Collection Vehicles

Lot Information

Lot 1

Short term hire/lease solution for between 8 and 15 Refuse Collection Vehicles

Procurement Information

Framework Call Off Contract

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07793c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090430-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34114000 - Specialist vehicles

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£665,100 £500K-£1M

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

Specialist Fleet Services Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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