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Cleaning Services - Shipston High School

SHIPSTON HIGH SCHOOL

This public procurement record has 2 releases in its history.

TenderUpdate

25 Sep 2026 at 00:00

UK4 - Tender Notice
Tender

24 Sep 2026 at 23:41

UK4 - Tender Notice
Summary of the contracting process

Shipston High School is procuring fully managed cleaning services for its secondary school in Shipston-on-Stour (school cleaning services, CPV 90919300). The main site covers approximately 4,315 m² of in-scope floor area across three blocks, with a sports hall building of approximately 1,175 m², priced separately. The service includes routine cleaning during a 40-week service year, periodic, holiday, deep and non-routine cleaning, including high-level work. The contractor is responsible for supervision, labour, equipment, materials, quality assurance and reporting. The site includes timber and sprung timber floors, 58 WCs, 56 wash basins and 20 showers. Weekend and bank-holiday access is unavailable. The sports hall is part of a 2025–26 expansion and is expected to become available after the new year.

The buyer invited tenders through a two-stage competitive flexible procedure. Any supplier could submit a written tender, with no pre-qualification stage; the three highest-scoring tenderers proceed to a presentation stage. Enquiries were due by 9 October 2026 at 17:00, and tenders by 26 October 2026 at 12:00. The planned award decision date was 13 November 2026. The contract runs from 11 December 2026 to 10 December 2029, with two optional one-year extensions, up to 10 December 2031. Estimated value is £958,333 excluding VAT (£1,150,000 including VAT). There is one lot, suitable for SMEs. Stage 1 scores written quality at 54%, price at 36%, and the Stage 2 presentation at 10%; the final score combines Stage 1 at 90% and Stage 2 at 10%.

This opportunity suits cleaning contractors able to deliver a fully managed school service across multiple buildings and a substantial mix of floor types, including timber and sprung timber surfaces. Bidders need to provide a credible staffing model, on-site supervision, mobilisation, cleaning equipment and materials, quality assurance and reporting, with capacity for routine work across the school year as well as periodic, holiday, deep and non-routine cleaning, including high-level tasks. The contractor must plan around the absence of weekend and bank-holiday access and the sports hall’s separate pricing and delayed availability. A transfer of eight employees is anticipated under TUPE: seven from the incumbent contractor and one directly employed by the School. One transferring employee is an active Local Government Pension Scheme member, with an employer contribution rate of 18.4%. Washroom consumables must be priced under both School-supplied and contractor-supplied options.

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Notice Information

Notice Title

Cleaning Services - Shipston High School

Notice Description

The site. A single secondary school of approximately 4,315 m2 of printed in-scope floor area across three blocks, together with a sports hall building of approximately 1,175 m2 delivered under a 2025-26 expansion. A room-by-room schedule of floor surfaces, an out-of-scope list and a sanitary provision schedule are issued with the tender documents. The service. Fully managed: routine cleaning over a 40-week service year, periodic, holiday, deep and non-routine cleaning including high-level work, on-site supervision, labour, equipment, materials, quality assurance and reporting. Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option. Points tenderers should note. Timber and sprung timber floors account for 616.6 m2, 14.3 per cent of the in-scope area, across five areas including a sports floor and a floor in a food-consumption area. The estate contains 58 WCs, 56 wash basins and 20 showers. There is no site access at weekends or on bank holidays. The sports hall building is not expected to be available before the new year and is priced separately. Workforce. A TUPE service provision change is anticipated, involving eight employees across two transferors - seven employed by the outgoing contractor and one employed directly by the School. One employee is an active member of the Local Government Pension Scheme at an employer contribution rate of 18.4 per cent. Anonymised workforce information is issued with the tender documents, subject to the confidentiality terms of the Invitation to Tender. Approach to award. The School is procuring a properly resourced service that is correctly priced. Evaluation weights quality, staffing model, supervision and mobilisation alongside price.

Lot Information

Lot 1

Renewal: Contract term - Three years from 11 December 2026, with two separate one-year extensions exercisable at the authority's discretion. Maximum term five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077a00
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090773-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£958,333 £500K-£1M
Lots Value
£958,333 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
26 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Dec 2026 - 10 Dec 2029 3-4 years
Recurrence
2031-12-10

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHIPSTON HIGH SCHOOL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHIPSTON-ON-STOUR
Postcode
CV36 4DY
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC
Local Authority
Stratford-on-Avon
Electoral Ward
Shipston South
Westminster Constituency
Stratford-on-Avon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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