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Cleaning Services - Shipston High School

SHIPSTON HIGH SCHOOL

This public procurement record has 5 releases in its history.

TenderUpdate

16 Oct 2026 at 15:21

UK4 - Tender Notice
TenderUpdate

14 Oct 2026 at 17:59

UK4 - Tender Notice
TenderUpdate

14 Oct 2026 at 17:37

UK4 - Tender Notice
TenderUpdate

25 Sep 2026 at 00:00

UK4 - Tender Notice
Tender

24 Sep 2026 at 23:41

UK4 - Tender Notice
Summary of the contracting process

Shipston High School is buying a fully managed school cleaning service for its secondary school in Shipston-on-Stour (school cleaning services, CPV 90919300). The site comprises three school blocks, with an additional sports hall building from a recent expansion; the sports hall is priced separately. The service covers routine cleaning during the school service year, plus periodic, holiday, deep and non-routine work, including high-level cleaning. The contractor is responsible for on-site supervision, staff, equipment, materials, quality assurance and reporting. Tenderers must price washroom consumables on both a school-supplied and contractor-supplied basis. The site includes timber and sprung timber flooring, washrooms and showers, and there is no access at weekends or on bank holidays. A room-by-room floor schedule and sanitary provision schedule define the scope.

The buyer invited tenders through a two-stage competitive flexible procedure, with any supplier able to submit a written tender at Stage 1 and no pre-qualification stage. The enquiry deadline was 9 October 2026 at 5pm; the tender submission deadline was 26 October 2026 at 12 noon. The estimated value is £958,333 excluding VAT (£1,150,000 including VAT). The contract is due to run from 11 December 2026 to 10 December 2029, with two optional one-year extensions, giving a maximum term to 10 December 2031. There is one lot, and the opportunity is identified as suitable for SMEs. Stage 1 scores quality at 60% and price at 40%; the three highest-scoring compliant tenderers proceed to a presentation stage. The final score combines Stage 1 at 90% and presentation at 10%.

This opportunity suits a cleaning contractor able to deliver a properly resourced, fully managed service across a secondary-school estate, including routine and periodic work, deep cleans, holiday cleaning and high-level tasks. Bidders need to demonstrate a credible staffing model, effective on-site supervision, quality assurance, reporting and a practical mobilisation plan; these capabilities are assessed alongside price. The service requires the contractor to provide labour, equipment and cleaning materials, and to price alternative arrangements for washroom consumables. Suppliers should be equipped to clean varied floor surfaces, including timber and sprung timber, and manage provision for a substantial number of washrooms, basins and showers. A transfer of eight employees is anticipated from the incumbent contractor and the School, including an employee in the Local Government Pension Scheme, so bidders need the capacity to manage TUPE transfer and workforce obligations. There are no stated accreditation requirements.

How relevant is this notice?

Notice Information

Notice Title

Cleaning Services - Shipston High School

Notice Description

The site. A single secondary school of approximately 4,315 m2 of printed in-scope floor area across three blocks, together with a sports hall building of approximately 1,175 m2 delivered under a 2025-26 expansion. A room-by-room schedule of floor surfaces, an out-of-scope list and a sanitary provision schedule are issued with the tender documents. The service. Fully managed: routine cleaning over a 40-week service year, periodic, holiday, deep and non-routine cleaning including high-level work, on-site supervision, labour, equipment, materials, quality assurance and reporting. Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option. Points tenderers should note. Timber and sprung timber floors account for 616.6 m2, 14.3 per cent of the in-scope area, across five areas including a sports floor and a floor in a food-consumption area. The estate contains 58 WCs, 56 wash basins and 20 showers. There is no site access at weekends or on bank holidays. The sports hall building is not expected to be available before the new year and is priced separately. Workforce. A TUPE service provision change is anticipated, involving eight employees across two transferors - seven employed by the outgoing contractor and one employed directly by the School. One employee is an active member of the Local Government Pension Scheme at an employer contribution rate of 18.4 per cent. Anonymised workforce information is issued with the tender documents, subject to the confidentiality terms of the Invitation to Tender. Approach to award. The School is procuring a properly resourced service that is correctly priced. Evaluation weights quality, staffing model, supervision and mobilisation alongside price.

Lot Information

Lot 1

Renewal: Contract term - Three years from 11 December 2026, with two separate one-year extensions exercisable at the authority's discretion. Maximum term five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077a00
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098077-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£958,333 £500K-£1M
Lots Value
£958,333 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20262 weeks ago
Submission Deadline
26 Oct 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Dec 2026 - 10 Dec 2029 3-4 years
Recurrence
2031-12-10

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHIPSTON HIGH SCHOOL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHIPSTON-ON-STOUR
Postcode
CV36 4DY
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC
Local Authority
Stratford-on-Avon
Electoral Ward
Shipston South
Westminster Constituency
Stratford-on-Avon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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