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St Mary's Church of England High School - Cleaning Tender

St. Mary's Church of England High School

This public procurement record has 1 release in its history.

Tender

25 Sep 2026 at 11:55

UK4 - Tender Notice
Summary of the contracting process

St Mary’s Church of England High School is seeking a contractor to clean its school in Cheshunt, Hertfordshire. The service covers routine cleaning during term time and periodic deep cleaning throughout the year, with scope to review and improve the current service. The school has 915 pupils and 138 teaching and support staff, and facilities include a sports hall, drama studios, science laboratories, workshops and student spaces. The aim is to maintain clean, safe and hygienic surroundings that support teaching and learning. This is a school cleaning services contract (CPV 90919300), bought by St Mary’s Church of England High School, with procurement support from RIVA Partnership Ltd. The contract is for services at the school’s site on Lieutenant Ellis Way in Cheshunt.

The buyer invited offers through a two-stage Competitive Flexible Procedure. In stage one, suppliers complete a Procurement Specific Questionnaire; candidates scoring at least 60% are selected for stage two, with between five and ten candidates progressing (or fewer if fewer meet the minimum criteria). Selected candidates are invited to submit a full tender. The enquiry and expression-of-interest deadline was 20 October 2026 at 12 noon. The stated contract value is £1,096,595, with a gross value of £1,315,914. The contract period runs from 15 February 2027 to 31 March 2030, with an option to extend by up to two years, to 31 March 2032. The award decision was due by 8 January 2027. Tender responses are weighted 70% for quality and 30% for price.

The requirement suits established commercial cleaning providers able to deliver consistent, high-quality cleaning across a busy secondary school and its varied facilities, including specialist teaching and sports spaces. Suppliers need strong operational leadership and communication, the ability to manage and support cleaning staff, and robust arrangements to maintain full staffing and dependable service throughout the year. The school welcomes practical, creative proposals to improve the existing service and expects a responsive partnership with its staff. Applicants must have achieved annual turnover of at least £500,000 and hold employers’ liability and public liability insurance of at least £5 million. The incumbent cleaning workforce is enrolled in the Local Government Pension Scheme, so bidders should be prepared to address continuity for those staff. The successful contractor must pay half of RIVA’s tender fee upon contract award. The opportunity is identified as suitable for SMEs and voluntary, community or social enterprises.

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Notice Information

Notice Title

St Mary's Church of England High School - Cleaning Tender

Notice Description

St Mary's is an 11-19 co-educational comprehensive school with Academy status and an admission number of 180 for each new Year 7 cohort. We are one of four Church secondary schools in Hertfordshire within the Diocese of St Albans. The school is widely recognised in the local community for its high quality provision and outstanding commitment to inclusion. St Mary's is committed to providing a safe and caring learning environment founded on Christian principles. We continue to deliver an excellent standard of education for all students, enabling every individual to achieve their full potential regardless of ability or background. We moved to our new purpose-built site on Lieutenant Ellis Way in April 2010. The new school buildings provide an exceptional learning environment and our modern facilities include a full-size sports hall and main hall, drama studios, an outdoor amphitheatre, dedicated computer suites, science laboratories, technology workshops, a Learning Resource Centre and Student Centre, social spaces for each year group and industrial-standard IT facilities. Further information regarding St Mary's CE High School can be obtained here: https://st-maryshigh.herts.sch.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services at St Mary's CE High School, which has 915 pupils and 138 teaching and support staff. The contract term being tendered for 3 years, from 15th February 2027 - 31st March 2030. There is an option for a further extension period for up to two additional years to 31st March 2032. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services. This includes both core term time cleaning and periodic deep cleaning throughout the year. The Client is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The Client expects a tightly managed service where key objectives include excellence in both leadership and communication. The Client also expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The successful contractor must also have robust plans to ensure the school is fully staffed at all times. The Client's further key objectives are consistently high standards of cleanliness across the school, a safe and hygienic environment for pupils and staff, reliable service delivery throughout the year, and a responsive working relationship with the school. The Client is not obliged to accept the lowest price submitted for this tender, rather the Client is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Client seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 30% price and 70% quality. Value of contract: The annual value of the current contract is PS219,319 Therefore, the value of this contract is PS1,096,595 The contract shall be a fixed price contract with invoices raised monthly to the Client. Additional requirements and information: *The Client has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS500,000 *There are incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted to Evergreen *Please note that the successful tenderer will be required to pay 50% of the RIVA tender fee for this project directly to RIVA, upon their contract award. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Cheshunt:-School-cleaning-services./26ASCK9XGH To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/26ASCK9XGH

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31st March 2032.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077a66
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090934-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,096,595 £1M-£10M
Lots Value
£1,096,595 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Feb 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
St. Mary's Church of England High School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESHUNT
Postcode
EN7 5FB
Postcode Area
Enfield
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Broxbourne
Electoral Ward
Rosedale and Bury Green
Westminster Constituency
Broxbourne

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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