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Beam Notes Call-Off Agreement

Halton Borough Council

This public procurement record has 1 release in its history.

Award

25 Sep 2026 at 11:57

Award Notice
Summary of the contracting process

Halton Borough Council has procured Beam Notes, an AI-powered software platform for public sector organisations. It is intended to help frontline staff reduce administrative work by automating transcription, report generation and the extraction of data from documents and conversations. The procurement is for software rather than a bespoke service or physical equipment, with delivery to the Widnes area. The requirement centres on a digital tool that can support frontline teams in handling written and spoken information more efficiently. It was arranged as a call-off from the G-Cloud 14 framework, making this a framework-based software purchase rather than a general open competition for a new platform.

The procurement is complete and the contract was awarded to Beam Up Ltd. Halton Borough Council made a direct award through the G-Cloud 14 framework, without a prior call for competition. The stated award basis was price. The process had one lot, which is marked cancelled, while the award is recorded as active; the published outcome therefore identifies Beam Up Ltd as the selected supplier despite the lot status. The contract value is £130,625. It was signed on 28 August 2026. The release gives no contract end date or duration, so the period of the agreement cannot be established from these details. One bid was recorded.

This award demonstrates demand from Halton Borough Council for an AI-enabled platform that helps frontline public-sector staff automate transcription, report writing and extraction of information from documents and conversations. A credible competitor for a similar requirement would need to offer a ready-to-use software product that handles these administrative tasks and fits frontline working environments, rather than a general-purpose IT service. The route used here was a call-off from the G-Cloud 14 framework, with price as the stated award criterion, so suppliers would need relevant framework access and a commercially competitive offer. Beam Up Ltd, an SME, was selected, showing that a smaller supplier was able to meet the requirement. The evidence points to a focused software purchase for council staff, not a broad transformation or consultancy programme.

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Notice Information

Notice Title

Beam Notes Call-Off Agreement

Notice Description

Beam Notes is an AI-powered platform for public sector organisations. Beam Notes helps frontline staff save significant time by automating administrative tasks such as transcription, report generation, and data extraction from documents and conversations.

Lot Information

Lot 1

Beam Notes is an AI-powered platform for public sector organisations. Beam Notes helps frontline staff save significant time by automating administrative tasks such as transcription, report generation, and data extraction from documents and conversations.

Procurement Information

Direct Award via G-Cloud 14 Framework (RM1557.14) Service ID - 985901463553519

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077a69
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090939-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£130,625 £100K-£500K

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Halton Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WIDNES
Postcode
WA8 7QF
Postcode Area
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLD71 East Merseyside
Local Authority
Halton
Electoral Ward
Central & West Bank
Westminster Constituency
Widnes and Halewood

Supplier Information

Number of Suppliers
1
Supplier Name

Beam Up Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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