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Waiver - BWC_CQ3 - CQ3/540 - Birmingham Optical Ltd - Maintenance Contract

Birmingham Women's and Children's NHS Foundation Trust

This public procurement record has 1 release in its history.

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28 Sep 2026 at 08:26

UK7 - Contract Details Notice
Summary of the contracting process

Birmingham Women’s and Children’s NHS Foundation Trust bought maintenance for its RetCam Envision asset, identified as asset 139755. The service is provided by Birmingham Optical Ltd. University Hospitals Birmingham NHS Foundation Trust managed the procurement through the Birmingham and Solihull Procurement Collaborative, a shared procurement service acting for multiple trusts in the Birmingham and Solihull Integrated Care System. The buying organisation is based in Birmingham, where the maintenance requirement relates to the trust’s equipment. This is a specialist maintenance requirement for a named ophthalmic imaging system, rather than a general equipment servicing contract. Suppliers working in maintenance and support of RetCam Envision systems are the closest match to the requirement.

The procurement is complete and the contract is active. Birmingham Optical Ltd was selected through a direct award below the applicable threshold, without competition. The contract was signed on 7 August 2025 and runs from 8 August 2025 to 7 August 2027. Its stated value is £14,495 excluding VAT and £17,394 including VAT. The process covered one lot. The award record classifies the service using CPV 79994000, a code for contract administration services, although the stated requirement is maintenance of the RetCam Envision asset. No award evaluation criteria are recorded. The published contract value is the contract value, not a separate award value.

For a supplier that did not win, this award provides evidence that Birmingham Women’s and Children’s NHS Foundation Trust purchases maintenance for a specific RetCam Envision asset. The successful supplier was Birmingham Optical Ltd, indicating that relevant equipment-specific servicing capability is central to competing credibly for this requirement. Suppliers should be able to maintain and support the named system and demonstrate they can service the trust’s asset reliably. The procurement was handled by University Hospitals Birmingham NHS Foundation Trust’s shared procurement service on behalf of trusts in the Birmingham and Solihull Integrated Care System, so suppliers seeking similar work should be equipped to engage with a collaborative NHS procurement function. The contract represents a focused, single-asset maintenance requirement rather than a broad equipment maintenance programme.

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Notice Information

Notice Title

Waiver - BWC_CQ3 - CQ3/540 - Birmingham Optical Ltd - Maintenance Contract

Notice Description

This service relates to the MAINTENANCE COMTRACT FOR RETCAM ENVISION ASSET 139755 provided by Birmingham Optical Ltd

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077b15
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091225-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79994000 - Contract administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£14,495 Under £100K

Notice Dates

Publication Date
28 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Aug 2025 - 7 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham Women's and Children's NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 6NH
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Birmingham Optical

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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