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Sports Estate Cleaning Services

University of Exeter

This public procurement record has 1 release in its history.

Planning

28 Sep 2026 at 16:33

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Exeter is planning a multi-site sports estate cleaning services contract. The work is intended to cover cleaning across the University’s sports estate; the procurement description says the future specification and service model are still being shaped. The service category is cleaning services (CPV 90910000). Delivery is in the United Kingdom, but no specific sites or towns are identified. The University is seeking input from experienced cleaning providers on their service delivery models, market capability and innovative approaches, as well as sustainability, staffing, mobilisation and pricing. This is market engagement to help the University develop the later procurement, rather than a request for suppliers to deliver services now.

The process is at planning: the University is undertaking preliminary market engagement to shape requirements, specifications, its commercial model and the approach to a subsequent procurement. Suppliers are invited to submit a questionnaire through the University’s e-tendering portal by 12 noon on 12 October 2026; the University expects to review responses on a rolling basis and may seek clarification or arrange further discussions. A future procurement notice is anticipated on 23 October 2026. The planned contract is expected to run from 4 January 2027 to 4 January 2030, with a possible extension to 4 January 2032. Its stated gross value is £300,000. The process is planned as one lot, with SMEs and voluntary, community and social enterprises considered suitable. The eventual evaluation basis has not yet been set out.

This engagement is most relevant to established cleaning contractors able to operate across multiple sports facilities and contribute practical evidence on service delivery and mobilisation. The University is looking for insight into current market capability, alternative or innovative delivery models, sustainability measures, staffing arrangements and pricing approaches. Suppliers with experience planning workforce transfer or mobilisation across several sites, managing service quality and developing sustainable cleaning practices are well placed to inform the requirements. The planned contract is a single multi-site service rather than separate lots, so respondents should be equipped to discuss the capacity and operating model needed to serve the estate as a whole. SMEs and voluntary, community and social enterprises are identified as suitable. Engagement does not commit the University to proceed with a procurement or award a contract, and participation will not confer an advantage or disadvantage in any later competition.

How relevant is this notice?

Notice Information

Notice Title

Sports Estate Cleaning Services

Notice Description

The University of Exeter is undertaking Preliminary Market Engagement (PME) to inform the development of its procurement strategy and requirements for a future multi-site Sports Estate Cleaning Services contract. The University is seeking engagement from suitably experienced cleaning service providers to better understand current market capability, service delivery models, innovation, sustainability, staffing and mobilisation considerations, pricing approaches and other factors that may inform the development of the future procurement. Interested suppliers are invited to review the information provided and complete the associated PME questionnaire. Feedback received will be used to help shape the University's requirements, specification, commercial model and approach to the subsequent procurement exercise. Responses should be submitted via the University's e-tendering portal by 12:00pm on Monday 12th October 2026. The University will review responses on a rolling basis throughout the pre-market engagement period and may contact suppliers before the closing date to seek clarification, request additional information or arrange follow-up discussions where appropriate. Participation in this PME does not constitute a commitment by the University to undertake a procurement exercise or award a contract. Participation, or non-participation, will not advantage or disadvantage any supplier in any subsequent procurement process.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109443&TID=100114486&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077bd5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091575-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
23 Oct 20263 weeks to go
Award Date
Not specified
Contract Period
4 Jan 2027 - 4 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Exeter
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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