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Sports Estate Cleaning Services

University of Exeter

This public procurement record has 2 releases in its history.

Tender

30 Oct 2026 at 10:34

UK4 - Tender Notice
Planning

28 Sep 2026 at 16:33

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Exeter is seeking comprehensive cleaning services for its multi-site Sports Estate in Exeter. The work covers routine, periodic and specialist cleaning of sports halls, gyms, fitness areas, changing rooms, showers, toilets, communal areas and associated facilities. The supplier will need to provide consistent cleaning that keeps these facilities safe and hygienic while accommodating the estate’s operating requirements, including varying opening hours, busy periods and sporting events. This is a cleaning services contract. The requirement is presented as one contract covering the Sports Estate rather than separate facility or service packages. The procurement is suitable for small and medium-sized businesses and for voluntary, community and social enterprises, so suppliers of different organisational types may be relevant.

The University invited offers through an open procedure. The process reached the tender stage, and bids were to be submitted electronically in English. The enquiry and bid submission deadlines were both 24 November 2026 at 12:00 noon. The planned award decision date was 18 December 2026. The contract period runs from 1 April 2027 to 31 March 2030, with provision for up to two extensions of one year each, allowing a maximum period to 31 March 2032. The estimated value is £300,000 excluding VAT (£360,000 including VAT). There is one contract. Evaluation is weighted 60% technical quality and 40% commercial. The buyer’s stated award criteria therefore give greater weight to the technical assessment than to price.

This opportunity is relevant to cleaning contractors able to deliver comprehensive services across a multi-site sports estate and cover both routine and periodic work, as well as specialist cleaning. The facilities include sports halls, gyms and fitness areas alongside changing rooms, showers, toilets and shared spaces, so suppliers should be equipped to clean varied sports and support facilities. Delivery must accommodate changing opening hours, periods of high footfall and sporting events while maintaining a consistent, safe and hygienic standard. The requirement is expressly considered suitable for SMEs and voluntary, community and social enterprises. The stated technical weighting makes the quality of the proposed service a major part of the competition, alongside the commercial offer.

How relevant is this notice?

Notice Information

Notice Title

Sports Estate Cleaning Services

Notice Description

This opportunity is for the provision of comprehensive cleaning services across the University of Exeter's multi-site Sports Estate. The contract will encompass routine, periodic and specialist cleaning of sports facilities, including sports halls, gyms, fitness areas, changing rooms, showers, toilets, communal areas and associated facilities. The successful Supplier will be responsible for delivering a consistent, high-quality, safe and hygienic cleaning service that accommodates the operational requirements of the Sports Estate, including varying opening hours, high-footfall periods and sporting events.

Lot Information

Lot LOT-0000

Renewal: The Contract may be extended beyond the Initial Term on a maximum of two occasions, for a period of up to 1 (one) year on each occasion.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109443&TID=100114486&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077bd5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103045-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20263 days ago
Submission Deadline
24 Nov 20263 weeks to go
Future Notice Date
23 Oct 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
2032-10-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Exeter
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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