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Framework Agreement for Provision of Cleaning Services for Properties, Communal Areas and Kitchens

Falkirk Council

This public procurement record has 2 releases in its history.

TenderUpdate

12 Oct 2026 at 11:02

Tender Notice
Tender

29 Sep 2026 at 12:11

Tender Notice
Summary of the contracting process

Falkirk Council sought cleaning services for housing, communal areas and kitchens across sites in the Falkirk Council area. The five lots cover cleaning void mainstream homes before new tenants move in; preparing furnished temporary accommodation for homeless people for the next occupant; regular cleaning and condition checks in communal areas across 26 flatted blocks, including 13 high flats; annual deep cleaning of school and corporate production kitchens and serveries, including equipment and surfaces, plus scheduled cleaning or replacement of canopy filters; and cleaning properties after roughcasting or roofing work. The requirement is for a framework agreement for cleaning services (CPV 90910000).

The Council invited offers through an open procedure for a framework agreement with up to 15 participants. The tender submission deadline was amended to 5 November 2026 at 11:00; tenders were also scheduled to be opened at that time. The framework period for every lot runs from 1 February 2027 to 31 January 2031, with no renewal option recorded. Estimated lot values are £2.2 million for void properties, £680,000 for homeless properties, £750,000 for communal areas, £130,000 for kitchen deep cleaning and £80,000 for external cleaning. Quality and price are evaluated: 35% quality and 65% price for the first three lots and external cleaning; 40% quality and 60% price for kitchen deep cleaning. Variants are not allowed.

The opportunity suits cleaning contractors able to deliver a range of property and specialist cleaning services, from end-of-tenancy and furnished temporary accommodation cleans to communal-area maintenance, post-building-work external cleaning and deep kitchen cleaning. Communal-area work requires routine checks and maintenance to the required standard; kitchen work includes cleaning equipment and surfaces and managing canopy filters. For the void, homeless-property and communal-area lots, TUPE may apply to third-party employer staff; the Council states there are no Council employees transferring. Bidders need valid Companies House registration or evidence acceptable to the Council that they trade under the stated name and address, three years of accounts, and the specified employer, public and product liability insurance. Quality management, health and safety, and environmental standards are assessed; kitchen bidders also face stated membership and training standards. Suppliers must provide staff names and qualifications.

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Notice Information

Notice Title

Framework Agreement for Provision of Cleaning Services for Properties, Communal Areas and Kitchens

Notice Description

Falkirk Council intends to appoint suitably experienced cleaning providers for the provision of cleaning services for properties, communal areas, and kitchens at various sites within the local authority area.

Lot Information

Deep Clean of Kitchens, Canopies and Ductwork

The service will cover regular cleaning of production kitchens and serveries across Falkirk Council's schools and corporate sites. The authority has a commitment to conduct an annual deep clean of these kitchens to ensure and maintain safety standards. The deep clean should encompass a full clean of all equipment within the equipment and all surfaces. There is also a requirement for the scheduled cleaning and/or replacement of filters in kitchen canopies. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

External Cleaning

This section is for cleaning down of all properties after roughcasting and roofing works have been carried out. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Void Properties

Falkirk Council operates a stock of Void properties for mainstream tenancies. The authority has a commitment to clean these properties prior to occupation. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.

Homeless Properties

Falkirk Council operates a stock of properties for allocation to homeless persons. The authority has a commitment to clean these properties prior to occupation. The service provision consists of visiting void temporary accommodation and preparing them for the next tenant. The properties are generally fully furnished therefore the work will involve more than just a straightforward empty house clean. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.

Communal Areas

The service will cover regular cleaning of communal areas in 26 (13 High Flats) flatted residential blocks in central Falkirk, including high pedestrian traffic areas in each block. In addition, the service provider will be required to carry out regular checks regarding the cleanliness and condition of specified communal areas and maintain these areas to the required standard. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077c55
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095973-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90919300 - School cleaning services

98341130 - Janitorial services

Notice Value(s)

Tender Value
£3,840,000 £1M-£10M
Lots Value
£3,840,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 20264 days ago
Submission Deadline
29 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2031 4-5 years
Recurrence
A further notice may be issued September 2030

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Falkirk Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LARBERT
Postcode
FK5 4RU
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM76 Falkirk
Local Authority
Falkirk
Electoral Ward
Bonnybridge and Larbert
Westminster Constituency
Alloa and Grangemouth

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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