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Linstone Housing Landscape Maintenance Contract 2026-2029

Linstone Housing

This public procurement record has 1 release in its history.

Tender

29 Sep 2026 at 14:29

Tender Notice
Summary of the contracting process

Linstone Housing is seeking a contractor for landscape and grounds maintenance at its existing properties and shared landscaped areas in Linwood, Johnstone and Paisley, Renfrewshire. The work includes litter picking, grass cutting, hedge trimming, selected shrub-bed maintenance, leaf collection and moss clearance on specified hard-standing areas. The contract may also involve tree maintenance, tree and stump removal, and repairs to damaged grass. Additional properties or landscaped areas elsewhere in Renfrewshire, including Bridge of Weir, Renfrew, Elderslie and Kilbarchan, may be added. Some shrub-bed work and most moss clearance will remain with Linstone Housing’s Estates Management Team; the contractor has defined areas and tasks. This is a grounds and landscape maintenance service (CPV 71421000).

Linstone Housing invited offers through a single-stage open procedure. The tender deadline was 29 October 2026 at 12:00 UTC; bids were to be submitted electronically in English, and the stated bid-validity period ended 27 January 2027. The contract period is 1,080 days. The estimated contract value is £1,015,000. The buyer may take up two optional 24-month extensions, covering up to four additional years; the stated estimated cost is £145,000 a year excluding VAT. Quality carries 60% of the evaluation and price 40%. Technical and professional ability questions are assessed pass/fail: bidders must score at least 2 on every question, or the rest of their bid will not be evaluated. The contract includes community benefits, with details in the tender requirements.

This opportunity suits an established grounds-maintenance contractor able to manage routine estate work across several neighbourhoods and accommodate possible additions elsewhere in Renfrewshire. Bidders need to provide three examples of similar landscape-maintenance services and show access to suitable tools, plant and technical equipment. They must report average annual workforce and management staffing for the previous three years, and provide the names and qualifications of staff assigned to the work. The financial threshold is a general annual turnover of at least £290,000 in each of the previous two years, or that average across those years. Required insurance is £5 million for employers’ liability and £5 million for public liability, held already or obtainable before contract start. If using subcontractors, suppliers must demonstrate resilient supply-chain systems, including prompt payment controls. Poor technical responses can disqualify a bid.

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Notice Information

Notice Title

Linstone Housing Landscape Maintenance Contract 2026-2029

Notice Description

The Contract will principally comprise litter picking, grass cutting, shrub bed & hedging, ad-hoc moss clearance of hard standing areas maintenance and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Renfrewshire to the areas detailed within the Landscape Architects MAP's. The Contract may also include tree maintenance services, tree and stump removal works, and repairs to existing damaged grass areas. The Contract, as tendered, only includes properties and landscaped areas throughout Linwood, Johnstone and Paisley. However, Linstone Housing also provide services to their customers in Bridge of Weir, Renfrew, Elderslie and Kilbarchan, and additional properties or landscaped areas throughout Renfrewshire may be introduced by Linstone Housing during the Contract. Shrubs bed maintenance will mainly be undertaken by the Estates Management Team of Linstone Housing rather than the Contractor. However, the Contractor will be required to undertake shrub bed maintenance to the following estates/MAP's, the areas of which have been incorporated within the tender pricing document; 1. M02 Rev B Dykebar - areas S11 and S12 to be maintained by the Contractor. Bidders are advised that areas S11 and S12 are actually hedging and have been incorrectly recorded as shrub bed areas on MAP M02 2. M10 Rev B Sandyflats - areas S1 and S2 to be maintained by the Contractor; 3. M19 Rev B Town Centre - all shrub beds to be maintained by the Contractor; and 4. M20 Rev B Abernethy Drive - all shrub beds to be maintained by the Contractor. Bidders are also advised that Linstone Housing do not anticipate the Contractor having to undertake any works during the contract at the following estates/MAPS's; a. M01 Bridge of Weir; b. M04 Glen Street Paisley; c. M06 Johnstone Castle; d. M07 Rev A Kilbarchan; e. M08 Renfrew Rd or Kirklandneuk; f. M09 Corseford; g. M21 Brown Street; and h. M22 Ellerslie Street. Bidders are further advised that the grass area G1 detailed on MAP M10 Rev B Sandyflats is rough grass and will receive only one rough grass cut per annum. The Estates Management Team of Linstone Housing will also generally undertake moss clearance of hard standing areas with the exception of the hard standing areas detailed on M02 Rev B Dykebar. The Contractor will be required to undertake moss clearance three times annually (April, June and October) to the hard standing areas detailed on M02 Rev B Dykebar.

Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor

Renewal: May take up option of 2no twenty-four month extensions up to a maximum of four further years (2030-2033) at an estimated value 145000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 145000 GBP

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077c9d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091933-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

71421000 - Landscape gardening services

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

77314000 - Grounds maintenance services

77340000 - Tree pruning and hedge trimming

77341000 - Tree pruning

Notice Value(s)

Tender Value
£1,015,000 £1M-£10M
Lots Value
£1,015,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20261 weeks ago
Submission Deadline
29 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2029 at the earliest if the optional 24 month extensions are not applied

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Linstone Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINWOOD
Postcode
PA3 3DB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Houston, Crosslee and Linwood
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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