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Provision of Microsoft Licenses and Related Services - Lot 3 Software.

Lancashire Combined Fire Authority

This public procurement record has 1 release in its history.

Award

30 Sep 2026 at 13:09

Award Notice
Summary of the contracting process

Lancashire Combined Fire Authority procured a Microsoft Enterprise Agreement through Lancashire Fire and Rescue Service. It covers Microsoft licences and related services, including desktop Microsoft 365 products such as Teams, Office and Visio, plus server licences needed to support the network. The requirement is for software licensing rather than hardware supply. Delivery addresses span England, covering North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West. The agreement supports the authority’s desktop software and network infrastructure across that broad footprint.

The procurement is complete and the contract was awarded to Phoenix Software Ltd. The contract is active and was signed on 15 June 2026, with a value of £2,196,073.24. Lancashire Combined Fire Authority participated in a Crown Commercial Service aggregated further competition for public sector customers, using the Technology Products and Associated Services Framework, Lot 3 Software. The procedure was a limited award without a separately published call for competition. The underlying lot’s stated award criterion was price. One bid was recorded. The published lot itself is marked cancelled, while the award and contract are active; the recorded contract outcome is therefore the active agreement with Phoenix Software Ltd.

For suppliers preparing for a comparable requirement from Lancashire Combined Fire Authority, this award indicates demand for an enterprise-wide Microsoft licensing arrangement spanning desktop Microsoft 365 applications and server software, together with related services. Credible competitors would need to demonstrate the ability to provision and manage licensing across a large, geographically dispersed fire and rescue organisation, covering both end-user productivity tools and the licences underpinning its network. Familiarity with the Crown Commercial Service Technology Products and Associated Services Framework, particularly its software lot and aggregated competition route, would be relevant. The recorded evaluation basis was price, so competitive pricing would matter alongside reliable fulfilment at organisational scale. Phoenix Software Ltd was selected for this requirement.

How relevant is this notice?

Notice Information

Notice Title

Provision of Microsoft Licenses and Related Services - Lot 3 Software.

Notice Description

Provision of Microsoft Licenses and Related Services - Lot 3 Software for LFRS

Lot Information

Lot 1

A Microsoft Enterprise Agreement is required by LFRS in order to provision all the necessary Microsoft licenses needed for desktop Microsoft 365 elements, including Teams, Office, Visio etc, and for all the server licenses required to support the network.

Procurement Information

Crown Commercial Services ran an aggregated further competition for a large volume of Public Sector customers, in which LFRS participated, utilising Technology Products and Associated Services Framework No. RM6098 Lot 3 Software. Following The Contract, Ref No: CCIH24A09 NFC196 "Provision of Microsoft Licenses and related services" was awarded to the winning bidder, Phoenix Software Ltd. See below results:

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077d8d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092354-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,196,073 £1M-£10M

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lancashire Combined Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PRESTON
Postcode
PR2 3LH
Postcode Area
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Preston
Electoral Ward
Greyfriars
Westminster Constituency
Ribble Valley

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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