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Prince Henry's High School ~ Cleaning Tender

Prince Henry's High School

This public procurement record has 1 release in its history.

Tender

02 Oct 2026 at 11:33

UK4 - Tender Notice
Summary of the contracting process

Prince Henry’s High School is seeking a supplier to clean its full school site in Evesham, Worcestershire. The service covers a large 13–18 secondary school and sixth form, including general teaching buildings, specialist curriculum areas, sports facilities, performance spaces and areas used by the wider community. Work includes routine cleaning, daytime and reactive cleaning, holiday cleaning and periodic deep cleans. The school serves around 1,282 pupils and 180 staff. The aim is to maintain a safe, welcoming and well-kept environment, with particular attention to toilets, washrooms and other busy areas. The requirement is for school cleaning services across a varied estate of buildings and facilities.

The buyer invited offers through an open procedure. The tender and enquiry deadlines were both 30 October 2026 at 12:00 noon; the stated award decision date was 14 December 2026. The initial contract runs from 13 February 2027 to 31 October 2030, with an option to extend by up to one year plus a further year, by mutual agreement, to a maximum end date of 31 October 2032. The stated annual contract value is approximately £275,000; the estimated total value is £1,375,000 including VAT. The contract is a single lot. Quality carries 70% of the evaluation weighting and price 30%. The contract operates at a fixed annual price, with monthly checks of hours delivered against budgeted hours and credits due for shortfalls. TUPE applies.

This is suited to suppliers with a proven record of cleaning in secondary schools and the operational capacity to provide a reliable, adequately staffed service across a varied school estate. The buyer expects resilient arrangements to cover sickness, absence and vacancies, supported by on-site supervision, clear accountability and regular engagement with school leaders. Suppliers need robust quality assurance, inspections, performance measures, monthly management reporting and prompt corrective action. Capability in daytime and responsive cleaning, holiday and deep cleaning, and adapting to school lettings, events and changing needs will be relevant. The school also seeks modern, maintained equipment and appropriate products and methods for specialist areas and different flooring. Suppliers able to improve efficiency, train staff, introduce suitable innovations and apply environmentally responsible practices while maintaining hygiene standards are well placed. A strong local operational presence is preferred for responsive support and flexibility.

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Notice Information

Notice Title

Prince Henry's High School ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Prince Henry's High School The annual contract value is approximately PS275,000.00. The initial contract term will be three years, commencing on 13 February 2027 and concluding on 31 October 2030. The contract will operate on a guaranteed performance basis, with the successful Supplier providing a fixed annual contract price. There will be an option to extend the contract for a further period of up to one plus one years by mutual agreement. Prince Henry's High School is a large 13-18 secondary school and Sixth Form in Evesham, Worcestershire. The school occupies a substantial and varied estate comprising buildings of different ages, general teaching accommodation, specialist curriculum areas, sports facilities, performance spaces and facilities used by the wider community. There are approximately 1,282 pupils on role and 180 staff. The school has high expectations for students and places importance on providing a safe, welcoming and well-maintained environment. Cleaning standards should reflect the professional standards expected across the school. For the avoidance of doubt TUPE Regulations will apply to this contract. Whilst the monthly contract payment will represent one-twelfth of the annual contract value, a monthly reconciliation process will be undertaken to verify actual hours worked against those budgeted within the contract. Where actual hours delivered are lower than those budgeted, the Supplier will be required to provide a credit to the school. This credit will be calculated by dividing the annual contract value by the annual contracted hours to establish a contractual hourly rate, which will then be multiplied by the shortfall in hours delivered. The school is seeking a suitably experienced Supplier with a proven track record of delivering cleaning services within the secondary school sector. Preference will be given to Suppliers with a strong operational presence within the local area, enabling the provision of responsive contract support, operational resilience and service flexibility throughout the contract term. A robust management structure must be provided to ensure the specification is delivered consistently throughout the contract period. This will include regular engagement with key stakeholders at the school and proactive contract management. The school is seeking a Supplier that will work collaboratively and flexibly with school leaders to maintain high standards of cleanliness. The school is also keen to explore opportunities to achieve improved value for money through service efficiencies, enhanced staff training and innovative equipment solutions. The scope of the contract includes all cleaning services across the school site, including holiday cleaning and periodic deep cleaning requirements. The successful Supplier will be required to provide a concise but detailed monthly management report, enabling the senior leadership team to monitor contract performance, service standards and continuous improvement initiatives. Key Contract Objectives from February 2027 The school requires the cleaning operation to deliver the following outcomes: *Deliver consistently high standards of cleanliness and hygiene across the School, providing a safe, welcoming and well-maintained environment for students, staff and visitors. *Achieve and maintain particularly high standards within toilets, washrooms and other high-footfall areas, supported by an effective daytime cleaning provision and responsive approach to reactive cleaning requirements. *Provide a reliable and adequately resourced cleaning service, with sufficient staffing levels and robust arrangements for covering sickness, absence and vacancies without compromising service standards. *Ensure effective on-site supervision and contract management, supported by clear lines of responsibility, regular management presence and responsive communication with the School. *Implement robust quality assurance and performance management arrangements, including regular inspections, meaningful KPIs, transparent reporting and prompt corrective action where required standards are not achieved. *Provide appropriate, modern and well-maintained cleaning equipment, products and working methods suitable for the School's varied estate, specialist areas, flooring and cleaning requirements. *Provide a flexible and responsive service capable of adapting to the operational needs of the School, including lettings, events, holiday periods and other changing requirements. *Deliver demonstrable value for money and continuous improvement, incorporating appropriate innovation and environmentally responsible practices where these can be achieved without compromising cleaning, hygiene or infection-control standards. Please see PSQ Document for more information. For more information about this opportunity, please visit the eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Evesham:-School-cleaning-services./3282EU7CJS To respond to this opportunity, please click here: https://litmustms.co.uk/respond/3282EU7CJS

Lot Information

Lot 1

Renewal: 3+1+1 Please see PSQ Document for more information

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077f79
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093237-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,375,000 £1M-£10M
Lots Value
£1,375,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
30 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Feb 2027 - 31 Oct 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Prince Henry's High School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EVESHAM
Postcode
WR11 4QH
Postcode Area
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Wychavon
Electoral Ward
Evesham North
Westminster Constituency
Droitwich and Evesham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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