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IRM26/7740 - The Supply of HVAC Spares

Ministry of Defence

This public procurement record has 1 release in its history.

Tender

02 Oct 2026 at 11:57

UK4 - Tender Notice
Summary of the contracting process

The Ministry of Defence is seeking suppliers for HVAC spare parts for use by UK defence. The requirement covers 68 items, classified by NATO Stock Numbers; suppliers will be given the applicable stock numbers and any relevant compliance standards. Where drawings are unavailable, items must match the manufacturer part number recorded on CSIS. Babcock Land Defence Limited is acting as the Ministry’s agent. The arrangement may include additional items of a similar nature after award, requested through quotations. This is a supply contract for parts of air-conditioning equipment (CPV 42512500), delivered to meet the Authority’s requirements; no specific delivery site is identified in the procurement information.

The buyer invited offers through a competitive flexible procedure, beginning with a Procurement Specific Questionnaire and a pass/fail selection stage before shortlisted suppliers are invited to tender. Expressions of interest were due by 27 October 2026 at 15:00, and questions were due by 19 October 2026 at 15:00. The stated contract period runs from 1 February 2027 to 31 January 2030. The estimated value is £700,000 excluding VAT (£840,000 including VAT). The procurement is a single-supplier, closed framework, with no further competition for call-off contracts. Prices are firm for the first 12 months, followed by a price-variation clause for years two and three. Evaluation weights are 60% commercial, 30% technical and 10% social value; the successful bid is to be the most advantageous tender.

This opportunity suits a supplier able to source and supply a broad range of HVAC spares against NATO Stock Numbers and meet the applicable compliance standards, including matching manufacturer part numbers on CSIS when drawings are unavailable. The technical assessment covers supply-chain management, contract coverage, control of lead times, availability management, delivery performance, counterfeit prevention and obsolescence management. Suppliers should be able to demonstrate capability across these areas, alongside competitive pricing and a credible approach to social value. Performance will be monitored through key performance indicators covering areas such as delivery and quality, with remedies for poor performance. The framework does not guarantee orders or that an agreement will be put in place, so bidders need to assess the commercial risk of committing capability without guaranteed business. Cyber risk is assessed at Level 1 – Foundational.

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Notice Information

Notice Title

IRM26/7740 - The Supply of HVAC Spares

Notice Description

Babcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") - has under consideration a 3-year Framework Agreement for The Supply of HVAC Spares. CPV codes applicable to this contract are: 42512500 - Parts of air-conditioning machines This Framework Agreement includes 68 items identified as being in scope. The contract value : PS700,000.00 All items within the scope of requirement are codified to NATO Stock Numbers (NSNs). Tenderers shall be provided with NATO Stock Numbers and shall be informed of any required applicable compliance standards. All items must be supplied compliant to the MPN on CSIS where drawings do not exist. Babcock Land Defence Limited reserve the right to add further items of a similar nature to the contract post award. The resulting Framework Agreement shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality and shall include remedies for poor performance. The Authority shall award the Framework Agreement in accordance with the evaluation criteria which will be detailed in the Invitation to Tender. No business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position. Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ). The PSQ shall be assessed on DSP using the selection criteria given within the PSQ and within each question. It is the intention of the Authority to down select, economic operators who will be invited to tender, only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion. Contract name: IRM26/7740 Risk Assessment Ref: RAR-59WPZVM Cyber Risk: Level 1 - Foundational

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077f90
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093274-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42512500 - Parts of air-conditioning machines

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TELFORD
Postcode
TF2 8JT
Postcode Area
Telford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG21 Telford and Wrekin
Delivery Location
Not specified
Local Authority
Telford and Wrekin
Electoral Ward
Donnington
Westminster Constituency
The Wrekin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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