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University Locks Summer Clean

Birmingham City University

This public procurement record has 1 release in its history.

Tender

05 Oct 2026 at 10:31

UK4 - Tender Notice
Summary of the contracting process

Birmingham City University is seeking a supplier to deep-clean University Locks, its university-managed student accommodation in Birmingham. The 651-bed hall is mainly made up of ensuite rooms in shared flats of six to eight residents, with shared kitchen, dining and lounge areas, alongside a small number of two-bedroom flats without ensuite bathrooms. The cleaning service is needed to prepare the accommodation for incoming students after rooms have also been let to summer schools and conferences. The scope is based on indicative summer cleaning schedules, which set out the anticipated work and provide a basis for pricing. The requirement is accommodation and building cleaning services delivered at University Locks in Birmingham.

The buyer invited offers through an open procedure. The procurement is divided into one lot. Questions were due by 19 October 2026 at 12 noon, and bids by 2 November 2026 at 12 noon. The contract is scheduled to run from 1 June 2027 to 31 May 2030, with the option to extend in yearly increments to 31 May 2032, subject to satisfactory performance. The estimated value is £416,600 excluding VAT (£500,000 including VAT). The buyer set quality at 75% of the evaluation and price at 25%. The stated award decision deadline was 14 December 2026.

This requirement is suited to commercial cleaning suppliers able to deliver a thorough, consistent deep-clean across a large student residence within a concentrated seasonal programme. The work spans ensuite bedrooms, shared kitchens, dining and lounge spaces, as well as a smaller number of non-ensuite flats, so bidders should be equipped to clean varied accommodation layouts and shared facilities. The buyer emphasises that cleaning must meet a high standard on the first attempt and follow the proposed schedules. Suppliers should be able to plan staffing and supervision around schedules that may change from the indicative version as the summer approaches, and manage a service where readiness for new student arrivals is central to successful delivery.

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Notice Information

Notice Title

University Locks Summer Clean

Notice Description

University Locks is a 651-bed university-managed hall of residence, which provides self-clean accommodation to Birmingham City University students for 41-51 weeks. In addition, the accommodation is let to summer schools and conferences during July and August. This provides a short window to deep clean the accommodation in readiness for new students arriving in September. It is therefore essential that all cleaning is carried out to the highest standard, first and every time, to the proposed schedules. The majority of the rooms are ensuite in cluster flats of mainly 6-8 beds sharing a kitchen/dining/lounge area, with a small number of non-ensuite 2-bed flats. The cleaning schedules provided are indicative of the anticipated cleaning required during the summer and should be used as a basis for the completion of the financial schedule. As the tender process is completed so far in advance of the summer it is to be expected that the actual requirements will vary from those currently indicated in the cleaning schedules. This is for a 3-year term, with the option to extend for 2 years in yearly increments. There is a site visit on Tuesday 13th October between 10am and 12pm. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cleaning-services./6283563XNW To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6283563XNW

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078071
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093672-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911100 - Accommodation cleaning services

Notice Value(s)

Tender Value
£416,600 £100K-£500K
Lots Value
£416,600 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
2 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 7BD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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