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RAF Museum Replacement 4D Theatre Attraction

The Royal Air Force Museum

This public procurement record has 2 releases in its history.

PlanningUpdate

05 Oct 2026 at 12:47

UK2 - Preliminary Market Engagement Notice
Planning

05 Oct 2026 at 11:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Royal Air Force Museum is exploring replacement 4D cinema attractions at its London and Midlands sites. The potential requirement is for the supply, installation and commissioning of a modern attraction at each site, with around 16 seats apiece. Systems could include motion seating, immersive audio, modern projection, environmental and special effects, and accessible design. Work may also cover removal of existing equipment, strip-out, design, testing and commissioning. The requirement includes ongoing maintenance and support. The Museum is seeking market information to shape its business case and future plans; the replacement scope and commercial approach remain under consideration. The attractions would be delivered at the Museum’s London and Midlands locations.

This process is at the planning stage and is preliminary market engagement, not an invitation to tender or commitment to procure. The Museum expects an online supplier briefing at 11:00 on 22 October 2026, engagement sessions at its Midlands site at 11:00 on 28 October and London site at 11:00 on 30 October, and supplier response forms by 17:00 on 13 November. It may hold follow-up discussions during the weeks commencing 16 and 23 November 2026. The potential contract period is 1 January 2027 to 31 December 2031. The final scope, contract value, procurement approach and commercial model have yet to be determined. Possible models include outright purchase, a supplier-funded concession or another structure; there is one planned lot.

This engagement is suited to suppliers able to deliver complete 4D theatre attractions, combining audiovisual and multimedia equipment with installation, integration, testing and commissioning. Relevant capabilities may include motion seating, immersive sound, projection, environmental and special effects, accessible design, removal of existing installations and ongoing maintenance and support. Suppliers with experience operating attractions or providing long-term technical support may be able to inform the Museum’s assessment of delivery and commercial models, including purchase and concession arrangements. The Museum is seeking high-level information on available technologies and solutions, indicative capital and ongoing support costs, delivery models and relevant supplier experience, rather than detailed proposals. Participation in the engagement is voluntary and gives no advantage or disadvantage in any later procurement; it does not itself offer a contract to bid for.

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Notice Information

Notice Title

RAF Museum Replacement 4D Theatre Attraction

Notice Description

The Royal Air Force Museum is undertaking preliminary market engagement in relation to the potential replacement of its existing 4D cinema attractions at its London and Midlands sites. The Museum is seeking information from the market regarding the potential supply, installation and commissioning of modern 4D theatre attractions at both sites, each with approximately 16 seats. The potential requirement includes motion seating technology, immersive audio, modern projection technology, environmental and special effects systems, accessible design, and ongoing maintenance and support. The potential requirement may include removal of existing equipment and installations, strip-out, design, supply, installation, testing and commissioning, together with ongoing maintenance and support arrangements. The Museum is also seeking information on potential commercial and delivery models, including outright purchase, supplier-funded concession arrangements and alternative commercial structures. The final scope, commercial model, contract value and procurement approach have not yet been determined. This notice is for preliminary market engagement purposes only and does not constitute a procurement exercise, invitation to tender or commitment to procure. Further information on the market engagement, including details of the potential requirement and the information sought from suppliers, is contained in the Market Engagement Information Pack. A Supplier Response Form is also available for suppliers wishing to participate. As the Find a Tender notice does not provide for the upload of these supporting documents, suppliers wishing to participate should request the Market Engagement Information Pack and Supplier Response Form by emailing tender.returns@rafmuseum.org, quoting procurement reference 2026-RAFM-4D - Replacement 4D Theatre Attraction.

Planning Information

The Royal Air Force Museum is undertaking preliminary market engagement to obtain high-level market intelligence to inform its business case, procurement planning and potential future procurement strategy for the replacement of its existing 4D cinema attractions at its London and Midlands sites. The engagement will seek information on available technologies and solutions, indicative capital and ongoing support costs, potential delivery and commercial models, including outright purchase and supplier-funded concession arrangements, and relevant supplier experience. The Museum is not seeking detailed proposals or tenders at this stage. Suppliers wishing to participate should request the Market Engagement Information Pack and Supplier Response Form by emailing tender.returns@rafmuseum.org, quoting procurement reference 2026-RAFM-4D - Replacement 4D Theatre Attraction. The Market Engagement Information Pack provides further information on the potential requirement, the engagement process and the information sought from the market. The Supplier Response Form should be used for submitting responses. The engagement process will comprise: An online supplier briefing at 11:00 on 22 October 2026. A site visit and engagement session at the Museum's Midlands site at 11:00 on 28 October 2026. A site visit and engagement session at the Museum's London site at 11:00 on 30 October 2026. Submission of completed Supplier Response Forms and any optional supporting information by 17:00 on 13 November 2026. The Museum may invite one or more respondents to follow-up discussions during the weeks commencing 16 and/or 23 November 2026 to clarify or expand upon information provided. Clarification questions regarding the market engagement should be submitted by email to tender.returns@rafmuseum.org. Questions may be answered individually or, where appropriate, the Museum may share questions and responses with other participants to ensure relevant information is made available consistently. The Museum may review responses as they are received and may invite clarification discussions before the submission deadline. Participation in the preliminary market engagement is voluntary and will not confer any advantage or disadvantage in any subsequent procurement process. The Museum is under no obligation to invite all respondents to participate in follow-up discussions. Suppliers are encouraged to obtain and review the Market Engagement Information Pack and Supplier Response Form before submitting a response. This preliminary market engagement does not constitute a procurement exercise, invitation to tender or commitment to procure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078086
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093781-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

51 - Installation services (except software)

CPV Codes

32321200 - Audio-visual equipment

32322000 - Multimedia equipment

51310000 - Installation services of radio, television, sound and video equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Royal Air Force Museum
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
NW9 5LL
Postcode Area
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI71 Barnet
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Barnet
Electoral Ward
Colindale North
Westminster Constituency
Hendon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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