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Electoral Services Specialist Printing Contract

Bristol City Council

This public procurement record has 1 release in its history.

Tender

06 Oct 2026 at 15:13

UK4 - Tender Notice
Summary of the contracting process

Bristol City Council is seeking a specialist election-printing supplier to produce statutory election and electoral registration materials. The work includes ballot papers, postal vote packs and registration forms, supporting the council’s electoral services and its statutory duties. This is a printing services contract (CPV 79810000). Delivery is in Bristol. The requirement is for a supplier able to handle the production of official election materials and registration documents for the council.

The council invited offers through an open procedure. The contract is a single lot, with an estimated value of £3,614,000 excluding VAT (£4,336,800 including VAT). The stated contract period runs from 17 February 2027 to 16 February 2031. The deadline for questions was 30 October 2026 at 12:00 UTC, and bids were due by 10 November 2026 at 12:00 UTC. The award decision was scheduled by 8 December 2026. Evaluation assigns 70% to quality, 20% to cost and 10% to the social value offering. Electronic submission is permitted, and bids must be in English. The procurement is stated to recur, with a subsequent process anticipated from August 2031.

This opportunity suits specialist printers with the production capability and operational capacity to deliver ballot papers, postal vote packs and electoral registration forms for a local authority. Suppliers should be equipped to manage election-related print production reliably and to support statutory electoral services. The evaluation places most weight on quality, so suppliers should be prepared to demonstrate the standard and delivery approach of their service; cost is also assessed, alongside the social value they offer. The single-lot scope is suited to businesses able to provide the required materials as an integrated service. Its multi-year term may suit a supplier able to support recurring election and registration requirements over an extended contract.

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Notice Information

Notice Title

Electoral Services Specialist Printing Contract

Notice Description

To establish a contract with a specialist election printing company to support the production of statutory election and electoral registration materials, including ballot papers, postal vote packs, and registration forms. This will ensure the effective delivery of the department's statutory functions. Tender documents can be found by registering your interest on ProContract. https://procontract.due-north.com/Login

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0781df
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094356-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79810000 - Printing services

Notice Value(s)

Tender Value
£3,614,000 £1M-£10M
Lots Value
£3,614,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 2026Today
Submission Deadline
10 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Feb 2027 - 16 Feb 2031 4-5 years
Recurrence
2031-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bristol City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK11 Bristol, City of
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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