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Supply of Air Source Heat Pump (ASHP) Installation and Associated Works

Eastlight Community Homes

This public procurement record has 1 release in its history.

Planning

06 Oct 2026 at 16:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Eastlight Community Homes plans to procure air-source heat pump installation and associated works across its housing portfolio. The work covers property surveys and suitability assessments; system design and specification; supply, installation, testing and commissioning; heating, plumbing and electrical alterations; and hot-water cylinder installation or upgrades. It may also include removing and disposing of existing heating systems, including oil boilers, and photovoltaic and roofing installations. The contractor will manage resident liaison and access, provide certification and handover documents, and deliver aftercare, maintenance, defect repairs, performance monitoring and reporting. The programme supports Eastlight’s decarbonisation, energy-efficiency and carbon-reduction objectives. The portfolio includes general-needs and supported housing, sheltered accommodation, houses, flats and maisonettes across Eastlight’s operating area, comprising both vacant and occupied homes. The work is heating installation and retrofit construction (CPV 45331000).

This is at planning stage: Eastlight has set out an intention to procure, but has not invited tenders. It is undertaking preliminary market engagement to shape the future procurement strategy, specification and contract structure. Interested suppliers are asked to provide feedback through a market-engagement survey, with responses expected by 20 October 2026. Eastlight expects to publish a future procurement notice on 1 March 2027; this is an indicative date, not a bid deadline. The planned contract period is 1 September 2027 to 31 August 2030, with a possible extension to 31 August 2032. The estimated value is £2.5 million excluding VAT (£3 million including VAT). There is one planned lot. Eastlight will decide the most suitable procurement route after reviewing engagement responses; no tender procedure or evaluation criteria are set out yet.

The engagement is aimed at experienced heating, renewable-energy and retrofit contractors able to deliver programmes in social housing, including occupied homes and resident access management. Relevant experience includes air-source heat pump installation, domestic heating and electrical work, renewable heating, retrofit coordination and energy-efficiency programmes. Eastlight specifically welcomes organisations familiar with social-housing decarbonisation and schemes funded through SHDF, ECO4 or Warm Homes, as well as PAS 2030- and PAS 2035-compliant retrofit work. Suppliers able to interpret SAP data and calculations, monitor asset performance and provide digital reporting may help shape the eventual requirements. The work spans surveys, design, installation, commissioning, associated building services, resident liaison and ongoing support, so firms with broad delivery capability or suitable supply-chain partners are well placed to contribute. Market feedback is also sought on mobilisation, delivery models, service standards, social value, innovation and delivery risks; participation does not confer an advantage in a later competition.

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Notice Information

Notice Title

Supply of Air Source Heat Pump (ASHP) Installation and Associated Works

Notice Description

Eastlight Housing is seeking to appoint a suitably qualified and experienced contractor to deliver Air Source Heat Pump (ASHP) installation and associated works across its housing portfolio. The service will include the survey, design, supply, installation, testing and commissioning of ASHP systems, together with associated heating, plumbing and electrical works. The contractor will also be responsible for resident liaison, certification, handover, aftercare and any required maintenance or remedial works. The contract will support Eastlight's wider decarbonisation, energy efficiency and carbon reduction objectives, ensuring installations are compliant, efficiently delivered and provide positive outcomes for residents.

Planning Information

Eastlight Community Homes invites experienced heating, renewable energy and retrofit contractors to participate in a Preliminary Market Engagement (PME) exercise for an upcoming procurement opportunity. Eastlight is seeking feedback from the market to help shape the future delivery of Air Source Heat Pump (ASHP) installation and associated services across its housing portfolio, supporting its sustainability objectives and carbon reduction targets. Services in Scope The proposed contract is expected to include: •Property surveys and suitability assessments •Design and specification of Air Source Heat Pump systems •Installation and commissioning of ASHP systems •Heating system alterations and upgrades •Associated electrical works •Hot water cylinder installations and upgrades •Removal and disposal of existing heating systems where required •Resident liaison and access management •Testing, certification and handover documentation •Post-installation support, maintenance and defect rectification •Performance monitoring and reporting •PV and roofing Installations •Removal and disposal of existing heating systems where required (this may include oil boilers) Portfolio The contract is expected to support decarbonisation works across Eastlight's housing portfolio, including: •General needs housing •Supported housing schemes •Sheltered accommodation •Houses, flats and maisonettes •Properties located across Eastlight's operating area •Mixture of VOID and occupied properties Further details regarding property volumes, programme requirements and delivery timescales will be confirmed within the procurement documentation. Invitation to Participate Eastlight is inviting interested suppliers to complete a Market Engagement Survey to provide feedback on: •Market capacity and capability •Delivery models and contract structure •Mobilisation expectations •Supply chain considerations •Resident engagement and customer experience •Service standards and performance measures •Carbon reduction and net zero objectives •Digital reporting and asset management requirements •Social value opportunities •Innovation and industry best practice •Risks and challenges affecting service delivery Your feedback will help inform the future procurement strategy and service requirements. Participation in this exercise will not provide any supplier with an advantage in any future procurement process. Who Should Participate? We welcome responses from organisations with experience in: •Air Source Heat Pump installation programmes •Social housing decarbonisation projects •SHDF, ECO4 and Warm Homes funded schemes •PAS 2030 and PAS 2035 compliant retrofit works •Renewable heating technologies •Domestic heating and electrical installations •Retrofit coordination and energy efficiency programmes •Asset performance monitoring and reporting •Someone that can interpret SAP data/calculations How to Participate Interested suppliers are requested to complete the Market Engagement Survey by 20 October 2026 using the Microsoft Forms link below. MS Forms Survey Link: Following evaluation of the responses received through this Market Engagement Survey, Eastlight reserves the right to determine the most suitable procurement route to market. Information gathered will be used to help shape the procurement strategy and future service delivery requirements. Eastlight may also use the feedback received to inform the final specification, contract structure, service standards, performance measures, social value requirements and overall procurement approach.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078203
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094428-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45331000 - Heating, ventilation and air-conditioning installation work

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
1 Mar 20275 months to go
Award Date
Not specified
Contract Period
1 Sep 2027 - 31 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Eastlight Community Homes
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRAINTREE
Postcode
CM77 8FG
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
TLH3 Essex
Local Authority
Braintree
Electoral Ward
Braintree Central & Beckers Green
Westminster Constituency
Braintree

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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