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PA23 UK2 - Preliminary market engagement notice FM Port of Spain

Foreign Commonwealth and Development Office

This public procurement record has 1 release in its history.

Planning

06 Oct 2026 at 20:14

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office intends to procure facilities management services for the British High Commission in Port of Spain, Trinidad and Tobago. The work combines hard facilities management, including planned and reactive building maintenance, mechanical and electrical systems, heating and ventilation, generators, lifts, plumbing, carpentry and fire safety systems, with soft facilities management. Soft services include helpdesk and administrative support, cleaning, landscaping, waste management, moves and pest control. This is a single service package covering the High Commission’s building and associated facilities. It may suit providers able to deliver a broad, integrated facilities service in Port of Spain, rather than firms specialising in only one isolated maintenance or support task.

This procurement is at the planning stage: the FCDO has set out its intention to buy the services, but has not yet issued an invitation to tender. It expects to publish a further notice by 16 November 2026. The buyer has scheduled preliminary market engagement, with participation indicated by 23 October 2026; this is an engagement date, not a bid deadline. The estimated gross contract value is £732,508.95. The planned contract is expected to run from 1 May 2027 to 30 April 2030, with a possible extension to 30 April 2032. There is one lot, and the FCDO has marked it as suitable for small and medium-sized enterprises. The record does not set out an expected procurement procedure or evaluation criteria.

The scope may be relevant to facilities management companies able to coordinate both hard and soft services for a diplomatic building in Port of Spain. Suppliers will need the practical breadth to maintain building fabric and core systems, including mechanical and electrical equipment, HVAC, generators, lifts and fire safety systems, while also providing responsive helpdesk support, cleaning, grounds care, waste handling, moves and pest control. The package is identified as suitable for SMEs, so smaller providers may consider whether they can deliver the full service directly or form a delivery partnership. The buyer has not yet described specific qualifications, accreditations, staffing levels or prior-experience requirements; suppliers should use the planned engagement to understand the intended service model and inform their preparation before the tender stage.

How relevant is this notice?

Notice Information

Notice Title

PA23 UK2 - Preliminary market engagement notice FM Port of Spain

Notice Description

Facilities Management services for the British High Commission in Port of Spain, including Hard FM services (planned and reactive maintenance, M&E systems, HVAC, generators, lifts, plumbing, carpentry, fire safety systems and related building maintenance) and Soft FM services (helpdesk support, administrative support, cleaning, landscaping, waste management, move management and pest control).

Planning Information

Suppliers should access the FCDO eSourcing portal (Jaggaer) to view and participate in the opportunity referenced in this notice. Suppliers who are not yet registered should complete the online registration process at https://fcdo.bravosolution.co.uk/. All communications and clarification questions must be submitted through the messaging facility within the portal. Responses may be shared with all interested suppliers to ensure a fair and transparent process. The information provided in this notice is indicative only and may be subject to change. The Authority reserves the right not to proceed with any procurement or contractual arrangement. For further information or questions please contact: AME.Procurement2@fcdo.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07821c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094483-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
£732,508 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
16 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 May 2027 - 30 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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