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62498827 - Maritime Reliability Centred Maintenance Support Services

Defence Equipment and Support

This public procurement record has 2 releases in its history.

Award

15 Oct 2026 at 13:46

UK5 - Transparency Notice
Planning

08 Oct 2026 at 08:57

UK1 - Pipeline Notice
Summary of the contracting process

Defence Equipment and Support is buying maritime engineering support services for the Maritime Engineering Headquarters. The work is to maintain safe, auditable maintenance arrangements across authorised Royal Navy, Royal Fleet Auxiliary, submarine, surface-ship and shore-establishment environments. It includes ongoing reliability-centred maintenance support, maintenance-system data stewardship, specialist maintenance advice, training, audits, Engineering Through Life Support, maintenance studies and managed assistance with moving from the Unit Maintenance Management System to the Defence Equipment Engineering and Asset Management System. This is a defence and engineering support requirement, delivered across maritime platforms and related shore establishments. The overall purpose is to sustain maintenance governance and data arrangements while the digital system changes.

The procurement is complete and was directly awarded to Xpedite Group of Companies Limited. The award is recorded as pending. The award date is not stated in the available award information. The stated award value is £36 million excluding VAT (£43.2 million including VAT). The awarded contract period runs from 3 January 2028 to 30 January 2033. The procurement is a single lot, with the contract period for the wider lot recorded as 31 March 2027 to 31 March 2032 and a maximum extent to 31 March 2034; renewal is allowed. Defence Equipment and Support justified the direct award on the basis that changing supplier during live operations and digital transformation would create disproportionate technical and operational difficulties, including recreating and validating arrangements and managing the system transition. The stated legal basis is Schedule 5, paragraph 7 of the Procurement Act 2023.

For suppliers preparing for a future requirement from Defence Equipment and Support, this award demonstrates demand for integrated maritime maintenance governance and engineering support through a complex digital transformation. A credible competitor would need to sustain reliable, auditable maintenance arrangements across Royal Navy and Royal Fleet Auxiliary ships, submarines and shore establishments, while providing specialist reliability-centred maintenance expertise, system-data stewardship, studies, training, audit and Engineering Through Life Support. The buyer’s stated rationale makes continuity and transition capability especially important: suppliers would need to show they can manage operational risk, maintain and assure existing arrangements, and support controlled migration between maintenance-management systems without disrupting service. Experience working across defence maritime environments and handling sensitive, technically interdependent maintenance data would be commercially relevant. The process was directly awarded to an SME, and the lot was identified as suitable for SMEs.

How relevant is this notice?

Notice Information

Notice Title

62498827 - Maritime Reliability Centred Maintenance Support Services

Notice Description

To support the Maritime Engineering HQ in maintaining safe, defensible and auditable maritime maintenance arrangements across authorised Royal Navy, Royal Fleet Auxiliary, submarine, surface-ship and shore-establishment environments. The requirement covers enduring Reliability Centred Maintenance (RCM) support, maintenance-management-system data stewardship, specialist maintenance advice, RCM training, auditing, Engineering Through Life Support (ETLS), RCM studies and controlled support to the transition from the Unit Maintenance Management System (UMMS) to the Defence Equipment Engineering and Asset Management System (DEEAMS).

Procurement Information

The proposed contract is for the re-let of existing maritime governance and data support services during a live operational and digital transformation period. It is considered that the direct award of this contract is justified in accordance with Schedule 5, paragraph 7 of the Procurement Act 2023. A change in supplier during the transformation period would result in a materially different service outcome because the replacement supplier would need to recreate, validate and operate existing arrangements whilst supporting controlled migration to the new digital system. This difference would create disproportionate technical difficulties in operation, maintenance, assurance, data stewardship and transition for HM Ships, Submarines, Royal Fleet Auxiliary platforms and associated shore establishments. The Authority intends to compete the successor requirement in 2032, subject to successful completion and maturity of the transformation programme.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07834d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097492-2026
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71300000 - Engineering services

71336000 - Engineering support services

Notice Value(s)

Tender Value
£36,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£36,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
26 Oct 2026Expired
Award Date
Not specified
Contract Period
3 Jan 2028 - 30 Jan 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Defence Equipment and Support
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

Xpedite Group of Companies

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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