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Request for Information - Electrical Cleaning Equipment - 879-NYC-RS

The North Yorkshire Council

This public procurement record has 1 release in its history.

Planning

09 Oct 2026 at 12:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The North Yorkshire Council is planning to purchase electrical cleaning equipment for use across its schools and corporate office estate in North Yorkshire. The requirement covers cleaning machines and related equipment, including floor-cleaning machines, high-pressure cleaners, parts and other cleaning products. The council is using early supplier input to understand the available products and solutions, product quality, technical specifications, warranties, delivery options and support. It is also seeking insight into innovation and possible product development to shape a future specification and cost model. This is a goods procurement intended to support cleaning operations across the council’s education and office buildings.

This process is at the planning stage: the council has announced an intention to procure, but has not invited tenders. It is seeking preliminary market information to help define the requirement and decide the procurement route. The council’s expected publication date for a subsequent notice is 5 January 2027. The planned contract period runs from 1 May 2027 to 30 April 2031, with a possible extension to 30 April 2035. The estimated value is £800,000 excluding VAT (£960,000 including VAT). The procurement is planned as one lot. Suppliers are being asked to contribute market information rather than submit a priced bid at this stage.

This market engagement is relevant to suppliers of commercial electrical cleaning equipment, including floor-care machines, pressure-cleaning equipment, machine parts and associated products. Manufacturers, distributors and service providers able to explain product specifications, quality, warranty cover, delivery models and after-sales support can help the council understand the available market and shape its requirements. Suppliers with innovative products or capacity to contribute to product development may also be well placed to inform the specification. The council is exploring whole-life costs as well as purchase costs, so suppliers able to discuss equipment durability, support and lifecycle economics can provide particularly useful input. The stated suitability for SMEs and voluntary, community and social enterprises indicates that smaller suppliers and social enterprises are also considered suitable for the eventual procurement.

How relevant is this notice?

Notice Information

Notice Title

Request for Information - Electrical Cleaning Equipment - 879-NYC-RS

Notice Description

North Yorkshire Council (the Authority) is requesting information from suppliers to help determine the scope and feasibility of its requirement, to understand the range of potential solutions available in the market, and to assist with drafting a potential future tender specification for the Purchase of electrical cleaning equipment for use across its school and corporate office estate. The objective of this RFI is to gauge market capability and better understand the products, suppliers and innovations currently available within the electrical cleaning equipment market. This includes assessing potential supplier costs, product quality, warranty arrangements, technical specifications, delivery options, wider product support and any opportunities for new product development. The information gathered will be used to refine the final tender specification, determine a realistic whole-life cost model for the equipment, and inform the most appropriate procurement route.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109843&TID=100114879&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0784a2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095608-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

CPV Codes

39713410 - Floor-cleaning machines

39800000 - Cleaning and polishing products

39830000 - Cleaning products

42924740 - High-pressure cleaning apparatus

42972000 - Parts of cleaning machines

42995000 - Miscellaneous cleaning machines

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
5 Jan 20273 months to go
Award Date
Not specified
Contract Period
1 May 2027 - 30 Apr 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE22 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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