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ECFRS00509 Lenovo Laptop Replacement

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority

This public procurement record has 1 release in its history.

Award

09 Oct 2026 at 15:57

UK7 - Contract Details Notice
Summary of the contracting process

Essex Police, Fire & Crime Commissioner Fire & Rescue Authority bought Lenovo E14 Gen 8 laptops for its fire and rescue service. This is a supply of computer equipment, rather than an IT support or software contract. The purchase was made through the KCS Procurement Services framework for IT hardware, IT asset disposal and associated services, under its new IT hardware lot. The laptops were to be delivered in the United Kingdom; the procurement data does not identify a more specific delivery place. The requirement was for replacement laptops and was procured through a rapid request for quotation under the framework.

The procurement is complete and the contract is active. XMA Ltd was selected as the supplier. The contract was signed on 22 September 2026 and runs from 1 October to 30 November 2026. Its value is £140,000 excluding VAT (£168,000 including VAT). This was a competitive, selective award below the applicable threshold, made under an existing framework after a rapid request for quotation. The purchase was handled as one lot, covering new IT hardware. The award records computer equipment and supplies as the category. The published award information does not set out separate scoring criteria or eligibility requirements for the quotation.

For a supplier seeking to compete when this buyer next procures replacement laptops, credibility will depend on the ability to supply Lenovo E14 Gen 8 devices at the scale of a substantial multi-unit purchase and to fulfil a short, defined delivery requirement. The buyer used a rapid quotation among suppliers on the KCS Procurement Services framework, specifically its new IT hardware lot, so framework access and the ability to respond efficiently to a focused hardware request are directly relevant. A supplier should be equipped to source and deliver the specified laptop model reliably. The award demonstrates demand from Essex Fire and Rescue for end-user computing equipment; it does not indicate a requirement for wider IT services, software or asset disposal in this purchase.

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Notice Information

Notice Title

ECFRS00509 Lenovo Laptop Replacement

Notice Description

Purchase of Lenovo E14 Gen 8 Laptops from the KCS Procurement Services framework Y26005 IT Hardware, ITAD and Associated Services Lot 1: New IT Hardware after a Rapid RFQ process was completed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078509
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095791-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£140,000 £100K-£500K

Notice Dates

Publication Date
9 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Nov 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Essex Police, Fire and Crime Commissioner Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITHAM
Postcode
CM8 3HB
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Braintree
Electoral Ward
Silver End & Cressing
Westminster Constituency
Witham

Supplier Information

Number of Suppliers
1
Supplier Name

XMA Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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