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Provision of an E-Procurement and Contract Management System (Proquro)

SOUTHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

Award

09 Oct 2026 at 16:39

Award Notice
Summary of the contracting process

Southampton City Council procured a cloud-based e-procurement and contract management system, Proquro. The requirement covers supplying, implementing and supporting the software platform, migrating data, training users, integrating the system and providing ongoing support. This is an IT software and support services contract, with delivery in Southampton. The system is intended to support the council’s procurement and contract management activities. The work combines technology supply with implementation and continuing services, so it is relevant to software providers and systems integrators able to deliver and support an e-procurement platform for a local authority.

The procurement is complete: Master Software Solutions Ltd was selected, and the contract is active. It was signed on 3 September 2026 for £226,842. The award date and contract period are not stated in the available process details. The council used the G-Cloud 14 framework and a limited procedure without a prior published call for competition. There was one bid, which was from an SME; the stated award criterion was price. The requirement was arranged as one lot, whose status is recorded as cancelled, although the award and resulting contract are active. The recorded outcome identifies Master Software Solutions Ltd as the supplier.

For suppliers considering similar future requirements from Southampton City Council, this award demonstrates demand for a complete e-procurement and contract management SaaS solution rather than software alone. A credible competitor would need to supply and implement the platform, migrate existing data, integrate it into the council’s systems, train users and provide ongoing support. The successful supplier was an SME, and the procurement attracted one bid, showing that a smaller specialist provider can deliver this kind of local-authority requirement. Suppliers should be able to explain how their platform supports procurement and contract management and offer a price that competes on the stated evaluation basis. The route used was the G-Cloud framework.

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Notice Information

Notice Title

Provision of an E-Procurement and Contract Management System (Proquro)

Notice Description

The supply, implementation and support of the Proquro SaaS e-procurement and contract management platform, including data migration, training, integration and ongoing support.

Lot Information

Lot 1

The supply, implementation and support of the Proquro SaaS e-procurement and contract management platform, including data migration, training, integration and ongoing support.

Procurement Information

This was procured using the G-Cloud 14 Framework Agreement (RM1557.14)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07851d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095822-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£226,842 £100K-£500K

Notice Dates

Publication Date
9 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ32 Southampton
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

MASTER SOFTWARE SOLUTIONS LTD

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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