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Amendment Agreement in Relation to Various Lease Contracts in Respect of Ticketing Gates

GA TRAINS LIMITED

This public procurement record has 2 releases in its history.

Award

13 Oct 2026 at 17:54

UK6 - Contract Award Notice
Award

13 Oct 2026 at 17:44

UK5 - Transparency Notice
Summary of the contracting process

GA Trains Limited is buying continued use of ticketing gates already installed across its station estate, together with the associated maintenance and support services. The gates support station operations, passenger flow management and revenue protection. The arrangement amends existing lease contracts rather than supplying a new gate system. The equipment is currently leased from Porterbrook Leasing Company Limited and is operational across the estate. Delivery addresses span areas in and around London and across the East of England; the published data does not identify individual stations. This is a rail-station access-control requirement, combining leased gate assets with ongoing servicing and technical support. The requirement is focused on keeping the existing installation operating without interruption.

The procurement is complete and Porterbrook Leasing Company Limited was selected through a direct award. The buyer relied on the incumbent-supplier and technical incompatibility justification under Schedule 5, Paragraph 7 of the Procurement Act 2023: replacing the installed equipment would require removal, replacement and integration work, with significant operational disruption and technical difficulties. The award date was not recorded. The awarded value is £2,897,428.68 excluding VAT (£3,476,914.42 including VAT). The initial contract period runs from 23 October 2026 to 23 October 2027, with two further one-year extension options, giving a potential term to 23 October 2029. Extensions depend on satisfactory performance, continuing need, approvals and funding. The single lot covers the gate assets and related services; evaluation criteria are not stated.

For suppliers considering similar future requirements from GA Trains, this award shows that continuity with the installed gate estate is central: the gates are embedded in station operations and support passenger movement and revenue protection. A credible competitor would need to demonstrate that its equipment and service arrangements can operate with the existing infrastructure, or provide a technically workable transition without disproportionate maintenance or operational difficulties. Relevant strengths include experience maintaining access-control gates in busy rail stations, integration with station systems, reliable support that limits disruption, and the capacity to cover a geographically spread estate. Suppliers should be prepared to evidence dependable performance and the ability to sustain critical equipment over a multi-year arrangement. The buyer’s stated rationale favoured the incumbent because replacing the assets would entail removal, replacement and integration.

How relevant is this notice?

Notice Information

Notice Title

Amendment Agreement in Relation to Various Lease Contracts in Respect of Ticketing Gates

Notice Description

The gate assets currently leased from Porterbrook are fully installed, operational and integrated across the station estate, forming a critical component of station operations, passenger flow management and revenue protection activities. The requirement is to secure the continued provision of these existing assets through an amendment to the current lease agreement, together with the associated maintenance and support services, to ensure uninterrupted operational performance. The proposed arrangement will extend the existing lease on a initial term of one (1) year, with the option to further extend on a 1+1 year basis.

Procurement Information

The direct award to Porterbrook is justified under Schedule 5, Paragraph 7 of the Procurement Act 2023, which permits a direct award where goods, services or works are supplied by the existing supplier and a change in supplier would result in goods, services or works that are different from, or incompatible with, those currently in use, leading to disproportionate technical difficulties in operation or maintenance. The gate assets as leased from Porterbrook are already installed and operational across the station estate and form a critical component of station operations, passenger flow management and revenue protection activities. Replacing the incumbent supplier, Porterbrook, would require the removal, replacement and integration of alternative equipment and support arrangements, creating significant operational disruption and implementation risks. Commencing and concluding an activity of this nature can take 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0786f8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096747-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42961100 - Access control system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£2,897,428 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Oct 20262 days ago
Contract Period
23 Oct 2026 - 23 Oct 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GA TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1EJ
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

PORTERBROOK LEASING COMPANY LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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