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Local Authority Case Management System - Uniform

Chelmsford City Council

This public procurement record has 1 release in its history.

Award

14 Oct 2026 at 09:11

Award Notice
Summary of the contracting process

Chelmsford City Council procured a local authority case management system for use across various Council departments. The Uniform system includes modules for development management, building control, environmental health, anti-social behaviour, private sector housing, licensing and gazetteer management, each with associated sub-modules. This is a software and information systems requirement, delivered for the Council in Chelmsford. The procurement was made as a call-off from the Vertical Application Solutions framework, RM6259.

The procurement is complete and the contract was awarded to Idox Software Ltd. The Council used a limited call-off procedure from its RM6259 framework, without publishing a separate competition notice; the lot was evaluated on price. One bid was recorded. The awarded contract value is £320,000. The contract was signed on 1 October 2026 and is active. The single lot, covering all listed system modules, is marked cancelled in the procurement data, while the award and contract are active; this creates a conflicting status for the lot, so the outcome is reported as an active contract and award.

This award demonstrates demand from Chelmsford City Council for an integrated local-authority case management platform spanning regulatory, planning, housing, licensing and community-safety functions, alongside gazetteer management. A credible competitor for a future requirement would need a mature system with the breadth to support these distinct departmental workflows and their sub-modules, and the ability to serve them as a joined-up council solution. The incumbent was Idox Software Ltd, and the purchase was made through the Vertical Application Solutions framework, so framework access and a viable route to supply through that arrangement are commercially relevant. The single recorded bid and price-based evaluation indicate that price competitiveness mattered in this award; suppliers should be able to offer a competitive cost for a broad, multi-department software package. The data does not identify specific technical credentials or service levels.

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Notice Information

Notice Title

Local Authority Case Management System - Uniform

Notice Description

Call-off via the VAS RM6259 framework for the provision of a case management system for various Council departments.

Lot Information

Lot 1

Call-of from the Vertical Application Solutions RM6259 for the provision of Local Authority case management system - Uniform. The following modules include; -Development Management and sub-modules -Building Control and sub-modules -Environmental Health and sub-modules -Anti-Social Behaviour and sub-modules -Private Sector Housing and sub-modules -Licensing and sub-modules -Gazetteer Management System and sub-modules

Procurement Information

Call-off from GCA VAS framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07870e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096787-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£320,000 £100K-£500K

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Chelmsford City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1JE
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLH3 Essex
Local Authority
Chelmsford
Electoral Ward
Marconi
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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